Sports Partnerships Coordinator

3 days ago

Orlando, Florida, United States Orlando Health Full time
Job Summary

Orlando Health is seeking a dedicated Sports Partnerships Specialist to manage the hospitality assets, processes, and calendar of events for the Orlando Health enterprise. This role is responsible for enhancing the executive and team member experience, increasing awareness of the organization's sports and community partners, and managing the hospitality experience.

Key Responsibilities
  • Manage ticketing and hospitality for the organization.
  • Manage sports partnerships calendar and event management.
  • Manage sports inventory and company-owned marketing items.
Essential Functions
  • Maintain and execute all hospitality asset inventory for the organization.
  • Arrange for catering and food services for all hospitality events when applicable.
  • Send out informational emails with event day details ahead of events, and answer questions when they arise.
  • Develop, maintain, and communicate the annual calendar of events on both the shared calendar and internal lists.
  • Develop and maintain ticketing utilization count.
  • Conduct research for potential sports partners.
  • Coordinate all day-of logistics and attend partner events when appropriate.
  • Coordinate all post-event logistics. Schedule and facilitate post-event debrief with the planning team if applicable.
  • Control the inventory of event materials such as banners and displays. Determine material that will best support the brand message and assign inventory based on priority.
  • Control and maintain the inventory of jerseys, polos, and swag items. Determine items that will best support internal and external requests.
  • Facilitate an event planning committee, schedule committee meetings, and prepare updates for leadership.
  • Coordinate outside agencies to develop collateral, marketing items, and signage as required.
  • Identify appropriate internal physicians and staff for events. Coordinate logistics and scheduling to ensure there is sufficient representation at the event.
  • Maintain budget on ordered items, catering, and other necessary spend for the department.
  • Understand the target audience and develop creative activities to engage attendees.
  • Sources and purchases branded giveaways based on expected attendance in order to support sports partner initiatives.
  • Coordinate logistics as necessary with event sponsor and other outside parties.
  • Serve as onsite coordinator and liaison between the enterprise and the partner to ensure team is prepared.
  • Coordinate with the Sports Partnerships Manager to ensure internal projects, initiatives, and events are successful.
  • Maintain extensive knowledge of internal stakeholders, executives, and their EA structure.
  • Collaborate with Sports Partnerships Manager and Sr. Director to proactively evaluate sponsorships, team member engagement, and civic opportunities for Orlando Health to engage in the community.
  • Ensure excellent customer service with internal and external stakeholders.
  • Maintain reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA, and other federal, state, and local standards.
  • Maintain compliance with all Orlando Health policies and procedures.
Other Related Functions
  • Regularly evaluate the effectiveness of all assigned events and projects.
  • Maintain growth and development through seminars, workshops, software education, and publications to keep abreast of trends in the field.
Qualifications
  • Bachelor's degree.
  • Valid Florida driver's license and must be insurable under the Orlando Health insurance carriers' requirements and standards.
  • Two (2) years of experience in a business environment with increasing responsibility for coordinating events and/or ticketing platforms.
  • Proven organizational, communication, and facilitation skills.
  • Ticketing platform experience - preferred.

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