HR Generalist

6 days ago

Springfield, Illinois, United States George Mason University Full time
About the Role

We are seeking a highly skilled and detail-oriented HR Specialist to join our team at George Mason University. As an HR Specialist, you will play a critical role in supporting the Human Resources and Payroll functions within the University Life Human Resources (UL HR) Services team.

Key Responsibilities
  • Provide HR consultation and perform transactional functions for the division's 35+ units, with a primary focus on supporting a specific cluster of units.
  • Serve as a subject matter expert on institutional and state HR policies and procedures.
  • Actively support and comply with all University policies, divisional standards, and departmental vision and goals.
  • Professionally, efficiently, and accurately assist units via various designated process platforms and communication plans.
  • Process required paperwork for employee transfers, changes in job classification, salary increases, and other related employment matters.
  • Review and process cyclical applications for monetary bonuses related to certifications, degree completion, and other achievements.
  • Liaise with the Mason Benefits team on benefits-related questions, under the direction of the UL HR Business Partner.
  • Assist other members of the UL HR team as necessary, including being cross-trained/cross-functional for essential HR processes to provide additional support/back-up as needed.
Talent Acquisition
  • Provide support to the UL HR recruitment and hiring process for UL units in varying levels of involvement, with a primary focus on supporting a specific cluster of units.
  • Serve as a consultant with UL units on recruitment activities, providing oversight on search functions and ensuring divisional standardized search policies and best practices are maintained.
  • Responsible for the student staff and non-student hourly staff hiring and offboarding process in coordination with the Lead HR Specialist.
  • Liaise with Mason HR and Mason Payroll to coordinate student and wage employee status changes.
  • Guide and monitor International Students through the hiring process in collaboration with the Office of International Programs and Services.
  • Assist with search coordination/management.
  • Submit position posting requests via the Applicant Tracking System.
  • Verify Search Committee training records.
  • Coordinate interview logistics with search committee members and applicants.
  • Collect stakeholder interview feedback.
  • Coordinate with central Mason HR on all required recruitment and onboarding documents.
  • Coordinate travel and candidate travel expense reimbursements as necessary.
  • Maintain and update the UL HR team's various shared recruitment trackers, providing accurate metrics and visibility across the team.
  • Ensure compliance-related recruitment paperwork is maintained internally and shared with stakeholders promptly.
Requirements
  • High school diploma or equivalent.
  • Demonstrated full-time work experience (typically obtained in 1+ years) in Human Resources, Payroll, Business/Accounting or closely related field.
  • Experience with industry standards of practice and methods in recruiting.
  • Experience working with sensitive and confidential information.
  • Demonstrated experience providing effective customer service, including the ability to provide appropriate guidance to other professional and support staff.
  • Experience working professionally in MS Office (Work, Excel, PowerPoint) suite of software.
  • Experience working in a fast-paced environment and remain organized while working on multiple, simultaneous projects.
  • Experience working on a collaborative team and working independently and proactively to contribute to team outcomes.
  • Demonstrated knowledge of human resource policies and processes.
  • Comprehension of basic HR and payroll functions.
  • Proficiency in the use of MS Office (Work, Excel, PowerPoint) suite of software.
  • Highly developed skill with spreadsheet compilation and use.
  • Skill in effective problem-solving and decision-making.
  • Skill in effective and professional verbal, written, and interpersonal communication.
  • Ability to concisely report solutions to internal and external contacts.
  • Ability to demonstrate tact and diplomacy when communicating with individuals at all levels of the organization.
  • Ability to demonstrate significant attention to detail and perform work with a high degree of accuracy.
  • Ability to multi-task and prioritize daily activities.
  • Ability to work effectively with others both in the department and with external colleagues.
  • Ability to work effectively in a fast-paced, dynamic, interpersonal and business process environment.
Preferred Qualifications
  • Bachelor's degree in related field.
  • Experience working in diverse, higher-education settings preferred.
  • Experience working in customer/guest service fields.
  • Experience with HRIS platforms knowledge of Ellucian Banner system is preferred.
  • Highly advanced experience with spreadsheet compilation and use.
  • Experience with diversity and inclusion programs within HR processes.
  • Knowledge of the Commonwealth's HR policies and procedures.
  • Knowledge of the Commonwealth's Job Family structure.
  • Demonstrated proficiency with time reporting software, applicant tracking systems, and employee self-service software modules.
  • Fluency in the Spanish language.
  • Ability to approach problems with a solution-and growth-oriented mindset.
  • Certification issued from HR Professional Association such as SHRM or HRCI.
  • Degree based in Human Resources Management, Business Administration, or a closely related field.

George Mason University is an Equal Opportunity/Affirmative Action Employer committed to diversity and inclusion.

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