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Document Management Coordinator

2 months ago

Alpharetta, United States IS International Services, LLC Full time
Document Control Specialist

IS International Services, LLC is seeking a highly organized and detail-oriented Document Control Specialist to play a critical role in ensuring the smooth operation of our construction projects.

Key Responsibilities
  • Administer and manage Electronic Document Management Software (EDMS), spreadsheets, and databases to maintain accurate and up-to-date documentation.
  • Log and track submittals, including drawings, samples, technical manuals, and requests for information (RFIs) and proposals (RFPs).
  • Coordinate document control processes, adhering to established procedures and protocols for document retention, issuing, and processing.
  • Assist the project team with formal communication, using project controls systems to ensure timely and effective transmittals, RFIs, and notices.
  • Attend and participate in design, construction, and other meetings as required to ensure seamless project execution.
Requirements
  • 0-2 years' experience in document control in the construction field (preferred).
  • Associates degree in Business or Technical Discipline (e.g., Engineering, Computer Science) (preferred).
  • Proficiency in Microsoft Excel and knowledge of typical naming conventions and file naming procedures is essential.
  • Fluency in Spanish is highly desirable.
  • Familiarity with Electronic Document Management Systems is a plus.
  • Experience in Electrical and/or Mechanical construction document control is a strong asset.
  • Highly organized with the ability to work in a fast-paced environment.
  • Ability to maintain discretion and confidentiality at all times.
  • Strong written and verbal communication skills.
  • Ability to coordinate and interact with Client administrative document control personnel on a daily basis.
  • Working familiarity with Procore, Bluebeam, AutoCAD, Microstation, Solidworks, REVIT, or other construction CAD systems (BIM 360) is a plus.