Executive Coordinator

1 month ago

alpharetta, United States Jackson Healthcare Full time

Overview


Jackson Healthcare, a top 3 national healthcare staffing, search, and technologies firm located in Alpharetta, is seeking an Executive Coordinator to join our growing Continuous Care Company


Apply your background in executive assistance and project coordination towards furthering our strategy and mission: “to improve the delivery of patient care and the lives of everyone we touch.” Your work will positively impact the multiple nonprofit organizations we directly support. Find purpose in your work at a Jackson Healthcare company, ranked a “Best Places to Work” by Fortune and the Atlanta Business Chronicle


Description


The Executive Coordinator will provide administrative support to the company Executive Vice President and assist in project coordination oversight of company-wide projects including cross-functional project implementations and strategic process improvement initiatives. This position is an office-based role and will work closely with the leadership team to plan, facilitate and coordinate projects of key strategic and operational objectives of the company. The ideal candidate will be highly motivated, detailed, responsible, an organized multitasker, and a fast learner. This role requires advanced computer skills (high proficiency with Excel and PowerPoint), adaptability, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of management, staff, and clients. S/he must be extremely professional and comfortable with maintaining a high degree of confidentiality.



Essential Job Duties & Responsibilities

Administrative Support for Executive Vice President

  • Provide direct administrative support to the Executive Vice President, including scheduling meetings, calendar management, travel itinerary, expense reports, and all other communications
  • Meet regularly with Executive Vice President to plan, create, prioritize, and maintain objectives in an integrated management system
  • Work with EVP on company-wide communications and other MarCom requests and projects
  • System administrator managing access and privileging for various systems
  • Manage the office organization system including digital filing, contract maintenance system, and other key documents
  • Involved in the design, creation, and automation of approval loops for company processes
  • Involved with special operations and projects, as needed


Office Management

  • Assist in providing general office management and administrative support functions to include welcoming visitors, directing calls, ordering supplies, and mail distribution for the company
  • Serve as point of contact for internal associates on associate training (i.e. Workday), Q&A support, as well as general questions/inquiries
  • Register business associated Visitors that need access to the Alpharetta campus
  • Prepare and distribute executive leadership team minutes and other deliverables
  • Work with HRBP and Talent Acquisition to assist with coordinating interviews and welcoming new hires
  • Plan and coordinate corporate, meetings,
  • Act as a liaison between CC and JH as follows:

Technology group - including assisting in troubleshooting IT issues, assist with cell phone upgrades/repairs/international features, ordering all replacement equipment, laptops, monitors, etc.

Human Resources – including Workday questions, recruiting, onboarding and termination activities for associates, training resources, etc.

Loves Lifts & Volunteer – liaison in coordinating events and communication.

Associate Experience – liaison for campus events

Facilities/Furniture /Equipment – assist associates with office space and equipment needs

  • Prepare, edit and assemble a variety of documents including memos, letters, and reports; bind copies of presentations
  • Maintain effective business relations with customers, internal and external contacts
  • Order business cards, company banners and other company apparel, holiday gifts, and/or awards for Associates
  • Submit maintenance and IT tickets to JH shared services departments
  • Provide general office support functions for seasonal décor and periodic changes


Project Coordination

  • Assist in Managing projects related to the business and operations improvement initiatives, as directed by the Executive Vice President
  • Support project coordination to improve workflow mapping of company processes and procedures
  • Assist Executive Vice President with planning and managing budgets including annual, quarterly and monthly expense tracking and other key performance indicators
  • Gather and analyze data, prepare reports, create documents, PowerPoints, and MS Excel spreadsheets
  • Utilize and update project milestones in company tracking tools to prioritize and coordinate workflows
  • Produce deadline-driven results and support senior staff in providing timely and accurate responses to client questions
  • Build presentations for reporting purposes, business analysis, and other deliverables both internal and external
  • Create and manage comprehensive processes to track timelines and deliverables


Qualifications – Education, Work Experience, Certifications

  • Bachelor’s degree or equivalent experience.


Knowledge, Skills, and Abilities

  • 10 years of administrative experience; 5 years executive assistance and/or project coordination experience
  • Advanced MS Office Suite skills, including Teams
  • Proven team player
  • Diplomatic and professional communicator (verbal and written)
  • Proven experience with tools to track projects and related deadlines
  • Admin supporting multiple senior level executives (President, EVP level)
  • Experience with Salesforce, SharePoint, Workday and project management software platforms such as Monday.com, Asana or Smartsheet’s is strongly preferred
  • Strong organizational and quality management skills; ability to handle multiple tasks and priorities effectively
  • Extremely detailed oriented
  • Ability to maintain a high level of professionalism and keep information confidential

  • Executive Coordinator

    2 months ago

    Alpharetta, United States Jackson Healthcare Full time

    OverviewJackson Healthcare, a top 3 national healthcare staffing, search, and technologies firm located in Alpharetta, is seeking an Executive Coordinator to join our growing Continuous Care Company!Apply your background in executive assistance and project coordination towards furthering our strategy and mission: “to improve the delivery of patient care...

  • Executive Coordinator

    2 months ago

    alpharetta, United States Jackson Healthcare Full time

    OverviewJackson Healthcare, a top 3 national healthcare staffing, search, and technologies firm located in Alpharetta, is seeking an Executive Coordinator to join our growing Continuous Care Company!Apply your background in executive assistance and project coordination towards furthering our strategy and mission: “to improve the delivery of patient care...

  • Logistics Coordinator

    4 weeks ago

    Alpharetta, United States Quest Group Executive Search & Staffing Solutions Full time

    Job Title: Import Export CoordinatorJob Summary:We are seeking a highly skilled Import Export Coordinator to join our team at Quest Group Executive Search & Staffing Solutions. As an Import Export Coordinator, you will be responsible for overseeing the importation process into the Americas, ensuring timely and efficient shipment deliveries.Key...

  • Office Manager/Executive Coordinator

    1 day ago

    Alpharetta, United States Avery Partners Full time

    Job DescriptionClient seeks Office Coordinator Executive Assistant for a Counter top Remodel and Construction Company in Alpharetta.Schedule: Fulltime hours, Monday through Friday 8 am to 5pm with a lunch from 12-1 pmExecutive Assistant Responsibilities include:• Answering the phone• Organizing and creating customer, employee, and vendor files• Data...

  • Office Manager/Executive Coordinator

    20 hours ago

    Alpharetta, United States Avery Partners Full time

    Job DescriptionClient seeks Office Coordinator Executive Assistant for a Counter top Remodel and Construction Company in Alpharetta.Schedule: Fulltime hours, Monday through Friday 8 am to 5pm with a lunch from 12-1 pmExecutive Assistant Responsibilities include:• Answering the phone• Organizing and creating customer, employee, and vendor files• Data...

  • Executive Assistant

    5 months ago

    Alpharetta, United States Russell Tobin Full time

    Pay range: $30/hourLocation: Alpharetta, GARole will be on-site11am - 8pm ESTThe ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive...

  • Executive Assistant

    2 weeks ago

    Alpharetta, United States LoadUp Full time

    COMPANY LoadUp is a fast-growing company offering customers a modern alternative to pickup and assembly services using a tech-enabled order management and logistics platform. We serve both individuals and businesses by matching customers with our network of service providers for junk removal, item haul-away, reverse logistics returns, white-glove item...

  • Avery Partners | Office Manager/Executive Coordinator | alpharetta, ga

    23 hours ago

    alpharetta, United States Avery Partners Full time

    Job DescriptionClient seeks Office Coordinator Executive Assistant for a Counter top Remodel and Construction Company in Alpharetta.Schedule: Fulltime hours, Monday through Friday 8 am to 5pm with a lunch from 12-1 pmExecutive Assistant Responsibilities include:• Answering the phone• Organizing and creating customer, employee, and vendor files• Data...

  • Executive Chef

    6 days ago

    Alpharetta, United States Mansions Management Company Full time

    Job DescriptionJob DescriptionMansions Independent Living is seeking an Executive Chef to join our team! You will be responsible for providing residents with a memorable dining experience that enhances their daily life. We are looking for a caring, compassionate, dedicated, hard working and organized individual.The Dining Services Director/Executive Chef is...

  • Project Business Coordinator

    1 month ago

    Alpharetta, United States The Judge Group Full time

    Project Business Coordinator - III Location: Alpharetta, GA Duration: 1 YearNotes: Schedule will be Mon-Thurs 9a-2pm. Part time - 20 hrs/ week. Schedule will be Tues/Wed. In office. Mon/Thurs will be work from home. No work on Fri, Sat, or Sun required. RESPONSIBILITIES: • Compiles project status reports, coordinates project schedules, manages project...

  • Project Business Coordinator

    2 months ago

    Alpharetta, United States The Judge Group Full time

    Project Business Coordinator - III Location: Alpharetta, GA Duration: 1 YearNotes: Schedule will be Mon-Thurs 9a-2pm. Part time - 20 hrs/ week. Schedule will be Tues/Wed. In office. Mon/Thurs will be work from home. No work on Fri, Sat, or Sun required. RESPONSIBILITIES: • Compiles project status reports, coordinates project schedules, manages project...

  • Project Business Coordinator Specialist

    3 weeks ago

    Alpharetta, United States The Judge Group Full time

    Job Summary:We are seeking a highly skilled Project Business Coordinator to join our team at The Judge Group. The ideal candidate will have excellent communication and organizational skills, with the ability to work under supervision and coordinate specific project components.Responsibilities:• Compile project status reports and coordinate project...

  • Executive Assistant

    2 weeks ago

    Alpharetta, United States Wealth With No Regrets Full time

    Executive AssistantWe are looking for an Executive Assistant to join our team located in Alpharetta, GA. This role is responsible for providing high-level support that involves calendar management, scheduling travel, and email organization, among ensuring efficient firm operations.Skills & Experience Needed:2-5 years as an Executive Assistant or...

  • Construction Project Coordinator

    1 month ago

    Alpharetta, United States The Waters Organization Full time

    Job SummaryThe Waters Organization is seeking a highly organized and detail-oriented Project Coordinator to join their team. As a key member of the construction team, you will be responsible for overseeing the job set up process, coordinating with accounting and PM's, and ensuring that job-related information is communicated properly amongst all involved.Key...

  • Senior Sales Account Executive

    6 days ago

    Alpharetta, United States Applied Resource Group Full time

    Applied Resource Group, headquartered in Alpharetta, GA, was founded to create value for our clients by delivering a specialized focus in IT staffing and recruiting. We are currently expanding and are seeking entrepreneurial highly motivated sales and recruitment professionals to join our growing organization. The successful candidate must understand how to...

  • Executive Assistant

    1 month ago

    alpharetta, United States Russell Tobin Full time

    Executive Administrative Assistant (6-12 months contract) - possibility to go perm.Location: Alpharetta, GAPay Range: $28-30 hourly during the contractEligible for Benefits after 60 days of contractOne of our clients in the Bank and Financial industry is seeking an experienced and highly organized Executive Assistant to provide comprehensive support to...

  • Executive Assistant

    4 months ago

    Alpharetta, United States Russell Tobin Full time

    Executive Administrative Assistant (6-12 months contract) - possibility to go perm.Location: Alpharetta, GAPay Range: $26-30 hourly during the contractEligible for Benefits after 60 days of contractOne of our clients in the Bank and Financial industry is seeking an experienced and highly organized Executive Assistant to provide comprehensive support to...

  • Executive Assistant

    2 months ago

    alpharetta, United States Russell Tobin Full time

    Executive Administrative Assistant (6-12 months contract) - possibility to go perm.Location: Alpharetta, GAPay Range: $28-30 hourly during the contractEligible for Benefits after 60 days of contractOne of our clients in the Bank and Financial industry is seeking an experienced and highly organized Executive Assistant to provide comprehensive support to...

  • Senior Sales Account Executive

    4 days ago

    alpharetta, United States Applied Resource Group Full time

    Applied Resource Group, headquartered in Alpharetta, GA, was founded to create value for our clients by delivering a specialized focus in IT staffing and recruiting. We are currently expanding and are seeking entrepreneurial highly motivated sales and recruitment professionals to join our growing organization. The successful candidate must understand how to...

  • Senior Sales Account Executive

    7 days ago

    alpharetta, United States Applied Resource Group Full time

    Applied Resource Group, headquartered in Alpharetta, GA, was founded to create value for our clients by delivering a specialized focus in IT staffing and recruiting. We are currently expanding and are seeking entrepreneurial highly motivated sales and recruitment professionals to join our growing organization. The successful candidate must understand how to...