Training Coordination Specialist

2 weeks ago

Alexandria, Virginia, United States CADCA Full time
Job Overview

Salary: $60,000 - $63,000 annually

Position: Training Operations Associate

Department: Training Operations/National Coalition Institute

Reports to: Operations Manager

Employment Type: Full-time, exempt

Position Summary

The Training Operations Associate plays a crucial role in supporting the Training Operations team within the National Coalition Institute, focusing on both Youth and Adult training initiatives. This role involves assisting in the coordination of training programs and logistics, serving as a liaison for consultants, and managing the daily administrative and logistical tasks of the department and its events. A keen attention to detail and the ability to prioritize tasks efficiently with minimal oversight are essential.

Key Responsibilities
  • Facilitate training logistics for both onsite and virtual events to ensure successful execution.
  • Oversee travel arrangements for training consultants and staff, including accommodations and per diem management.
  • Assist in drafting and distributing contracts.
  • Collaborate with the finance team to review and process trainer invoices and monthly expense reports.
  • Support the ordering, printing, and distribution of training materials as required.
  • Work with the Evaluation & Research team to develop course surveys for events to collect valuable data.
  • Generate certificates of participation for attendees of training sessions.
  • Compile training reports post-events, tracking attendance metrics monthly and annually.
  • Regularly update databases and Learning Management Systems (LMS) with training event details.
  • Assist in both Adult and Youth Leadership Initiatives, including annual conferences and forums.
  • Maintain data for the DEA Operation Engage Project and prepare monthly reports for submission.
  • Act as the primary contact for the Institute & Training Operations team regarding all relevant information.
  • Organize and maintain electronic files of contracts and training materials.
  • Schedule team meetings and events, utilizing tools to establish availability.
  • Interact regularly with departmental staff, external consultants, and clients.
  • Take minutes during monthly and quarterly meetings, distributing them as necessary.
  • Maintain the departmental Out of Office calendar.
  • Provide additional support for operational and administrative tasks as requested.
Required Qualifications
  • Proficiency with online meeting platforms (e.g., Zoom, MS Teams, WebEx).
  • Strong skills in computer applications (e.g., Microsoft Office, Project Management tools).
  • Excellent interpersonal and customer service abilities.
  • High attention to detail and organizational skills.
  • Effective oral and written communication skills.
  • Ability to manage multiple priorities and work independently as well as collaboratively.
  • Experience in database and records management.
  • Capability to thrive in a fast-paced, dynamic work environment with minimal supervision.
Educational Requirements
  • A Bachelor's degree is required.

CADCA is committed to fostering a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, marital status, pregnancy, or any other basis protected by law.

We believe that a diverse and inclusive workplace drives innovation and fosters creativity, which is why we strive to ensure that our workforce reflects the diverse communities we serve. CADCA is dedicated to providing employees with a work environment free from discrimination and harassment.

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