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Training Coordination Specialist

2 months ago

Alexandria, Virginia, United States CADCA Full time
Job Overview

Salary: $60,000 - $63,000 annually

Position: Training Operations Associate

Department: Training Operations/National Coalition Institute

Reports to: Operations Manager

Employment Type: Full-time, exempt

Position Summary

The Training Operations Associate plays a crucial role in supporting the Training Operations team within the National Coalition Institute, focusing on both Youth and Adult training initiatives. This role involves assisting in the coordination of training programs and logistics, serving as a liaison for consultants, and managing the daily administrative and logistical tasks associated with departmental events. A keen attention to detail and the ability to prioritize tasks efficiently with minimal oversight are essential.

Key Responsibilities
  • Facilitate training logistics for both in-person and virtual events to ensure seamless execution.
  • Oversee travel arrangements for training consultants and staff, including accommodations and expense management.
  • Assist in the preparation and distribution of contracts.
  • Collaborate with the finance team to review and process trainer invoices and monthly expense reports.
  • Support the procurement, printing, and distribution of training materials as required.
  • Work alongside the Evaluation & Research team to develop course feedback surveys for events.
  • Generate participation certificates for training attendees.
  • Compile and organize training reports post-events, tracking attendance metrics throughout the year.
  • Regularly update databases and learning management systems with training event details.
  • Support Adult and Youth Leadership Initiatives, including conferences and forums.
  • Maintain project data and prepare monthly reports for submission.
  • Act as the primary contact for the Institute & Training Operations team regarding relevant information.
  • Organize and maintain electronic files of contracts and training materials.
  • Coordinate team meetings and events, utilizing scheduling tools to determine availability.
  • Engage with departmental staff, external consultants, and clients regularly.
  • Document meeting minutes during virtual conferences and distribute them as necessary.
  • Manage the departmental out-of-office calendar.
  • Provide assistance with various operational and administrative tasks as needed.
Required Qualifications
  • Experience with virtual meeting platforms (e.g., Zoom, MS Teams, WebEx).
  • Proficient in computer applications (e.g., Microsoft Office, project management tools).
  • Exceptional customer service and interpersonal skills.
  • Strong attention to detail.
  • Effective verbal and written communication abilities.
  • Excellent organizational and time management skills.
  • Capability to manage multiple priorities while working independently and collaboratively.
  • Experience in database and records management.
  • Able to thrive in a fast-paced, dynamic work environment with minimal supervision.
Educational Requirements
  • A Bachelor's degree is required.

CADCA is committed to fostering a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, marital status, pregnancy, or any other basis protected by law.

We believe that a diverse and inclusive workplace drives innovation and fosters creativity, which is why we strive to ensure that our workforce reflects the diverse communities we serve. CADCA is dedicated to providing employees with a work environment free from discrimination and harassment.

We encourage applicants from all backgrounds to apply for any position. Applicants who need accommodation during the application or interview process should contact our Human Resources Department.