Litigation Legal Secretary

3 weeks ago


Irvine, California, United States Colere Staffing Group LLC Full time

About the role: Employment Law Litigation Secretary - Legal Support Professional

We are seeking a highly skilled and organized Legal Secretary to support our Employment Law team. As a key member of our team, you will be responsible for preparing and formatting legal documents, processing new client/matter requests, and filing legal documents with state and federal courts.

Key Responsibilities:

  • Prepare and format legal documents, including briefs, pleadings, and correspondence.
  • Process new client/matter requests and update client files.
  • Filing legal documents with state and federal courts, both electronically and through traditional means.
  • Proofread all documents to ensure accuracy and completeness before distribution or filing.
  • Manage attorney calendars, scheduling appointments and tracking due dates.
  • Coordinate meetings, conference calls, and make arrangements for meals, refreshments, and equipment.
  • Arrange travel arrangements for assigned attorneys.
  • Enter, review, and revise timekeeper time entries, ensuring consistent identification of litigation codes.
  • Prepare expense reimbursement requests for attorneys promptly and accurately.
  • Review vendor invoices for accuracy and prepare check requests for timely payment.
  • Provide assistance to visitors, paralegals, and attorneys in the absence of their secretaries.
  • Handle overflow work from other secretaries as needed.

Comprehensive Benefits:

  • Medical, Dental, and Vision - PPO Plan
  • Paid Time Off - 15 Days to start
  • Paid Holidays
  • 401(k) - with 4% match
  • Profit Sharing
  • Life Insurance
  • Long-Term Disability
  • Paid Parking
  • Hybrid work - 3 in office/ 2 remote days

We are proud to represent our clients and offer a dynamic work environment. If you are a motivated and organized individual looking for a challenging role, please submit your resume for consideration.


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