Litigation Legal Secretary

2 days ago

Irvine, California, United States Colere Staffing Group LLC Full time
About the Opportunity

We are seeking a highly skilled Litigation Legal Secretary to join our team at a leading Employment firm. As a key member of our support staff, you will play a vital role in ensuring the smooth operation of our office and providing exceptional support to our lawyers.

Responsibilities
  • Prepare and format complex legal documents, including briefs, pleadings, and correspondence, to the highest standard.
  • Process new client and matter requests, ensuring timely and accurate completion.
  • File legal documents with state and federal courts, both electronically and through traditional means, maintaining the highest level of accuracy and attention to detail.
  • Proofread all documents to ensure accuracy and completeness before distribution or filing.
  • Update and maintain client files, including electronic management systems, to ensure seamless access to information.
  • Manage attorney calendars, scheduling appointments and tracking due dates, to ensure efficient use of time.
  • Coordinate meetings, conference calls, and make arrangements for meals, refreshments, and equipment, to support the needs of our lawyers and clients.
  • Arrange travel arrangements for assigned attorneys, ensuring timely and convenient transportation.
  • Enter, review, and revise timekeeper time entries, ensuring consistent identification of litigation codes.
  • Prepare expense reimbursement requests for attorneys promptly and accurately.
  • Review vendor invoices for accuracy and prepare check requests for timely payment.
  • Provide assistance to visitors, paralegals, and attorneys in the absence of their secretaries, demonstrating exceptional customer service skills.
  • Handle overflow work from other secretaries as needed, demonstrating flexibility and adaptability.
Benefits
  • Comprehensive benefits package, including medical, dental, and vision coverage.
  • Paid Time Off - 15 days to start.
  • Paid Holidays.
  • 401(k) - with 4% match.
  • Profit Sharing.
  • Life Insurance.
  • Long-Term Disability.
  • Paid Parking.
  • Hybrid work arrangement - 3 days in office, 2 days remote.

We are proud to offer a dynamic and supportive work environment, with a focus on creating an exceptional culture. If you are looking for a challenging and rewarding opportunity, please submit your resume for immediate consideration.

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