Project Operations Specialist

2 days ago


Phoenix, Arizona, United States True Find Staffing (TFS) Full time
Job Title: Project Operations Specialist

Location: Phoenix, Arizona; Bakersfield, CA; San Diego, CA; Dallas, TX

Salary: $90,000 - $120,000 per year

About the Job:
We are seeking an experienced Project Operations Specialist to join our True Find Staffing (TFS) team. In this role, you will be responsible for providing technical support to construction teams under the guidance of the Project Manager. The ideal candidate should have at least 5 years of experience in construction or a relevant degree and be proficient in Microsoft Office Suite and other relevant software.

Responsibilities:
- Assist in developing cost estimates.
- Contact subcontractors to generate interest in projects and facilitate the bidding process.
- Support preconstruction activities.
- Review project plans and other technical documents.
- Address inquiries about project scope and timelines.
- Monitor project costs and progress.
- Maintain comprehensive control over project documentation.
- Create, manage, and track RFIs from field staff to the architect/engineer of record.
- Update and maintain project records.
- Collaborate with the project manager/superintendent to create and distribute the project schedule.
- Aid the project team in resolving conflicts between the owner, contractor, and subcontractors.
- Submit subcontractor materials to the A/E for approval.
- Assist the project manager/owner in obtaining necessary building permits.
- Develop the site SWPPP book and apply for state and local SWPPP permits/NOIs.
- Understand and apply relevant building codes and regulations.
- Manage and coordinate change orders, including creation and negotiation.
- Document and participate in weekly project meetings with owners.
- Assist with site safety documentation and coordination.
- Support the project team during project closeout.
- Collaborate with the project accountant on monthly subcontractor billings and pay applications.
- Assist the project manager with various assigned tasks.

Requirements:
- Education: A college diploma in Construction Management.
- Work Experience: At least 5 years of experience in construction or a relevant degree.
- Skills and Abilities:
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software.
- Ability to adapt to changes and demonstrate flexibility.
- General understanding of office procedures and routines.
- Strong comprehension of plans and specifications.
- Exceptional attention to detail, problem-solving skills, and ability to meet deadlines.
- Self-motivated, proactive, and able to work with minimal supervision.
- Strong communication, interpersonal, and organizational skills.
- Ability to handle interactions with all levels of management, from field teams to corporate leaders.
- A team player with strong analytical and strategic thinking skills.
- Familiarity with mobile devices and mobile forms.
- Capable of working independently with little oversight.


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