Trust and Estates Legal Coordinator

2 weeks ago


Buffalo, New York, United States LIPPES MATHIAS LLP Full time
Position Overview

Lippes Mathias LLP, a distinguished law firm established in 1965, is renowned for its commitment to excellence and a collaborative work environment. Our firm, with multiple offices and a robust team of attorneys, prioritizes a culture that fosters teamwork and professional growth. We pride ourselves on being proactive legal partners, providing strategic solutions that align with our clients' business objectives.

The Buffalo office is currently seeking a seasoned Legal Assistant to enhance our Trust and Estates team. The successful candidate will play a vital role in the preparation and review of legal documents, ensuring the smooth operation of administrative tasks within the group. We are looking for an individual who is exceptionally organized, quick to adapt, and possesses strong proofreading capabilities.

Key Responsibilities:

  • Draft and prepare memoranda for initiating new cases
  • Assist in the creation, formatting, and proofreading of legal documents, particularly in estate planning
  • Manage and coordinate schedules for client consultations
  • Organize and maintain both electronic and physical files
  • Prepare transmittal letters for document submissions
  • Handle the saving, printing, and filing of legal documents
  • Facilitate and track delivery requests as necessary
  • Generate billing statements and expense reports
  • Maintain archived files
  • Support the team in tracking critical deadlines

Qualifications:

  • At least 3 years of experience as a legal assistant in Trust and Estates
  • High proficiency in Microsoft Word
  • Familiarity with Microsoft Excel, Outlook, and document management systems like ProLaw
  • Experience in drafting, revising, and editing legal documents
  • Exceptional organizational skills and attention to detail
  • Strong written and verbal communication abilities
  • Typing speed of 65+ words per minute
  • Ability to manage multiple tasks and complete assignments with minimal supervision
  • Discretion in handling confidential information
  • Capability to meet deadlines while producing high-quality work

Compensation and Benefits:

Salary is commensurate with experience, ranging from $20 to $26 per hour. As a full-time employee, you will also be eligible for a comprehensive benefits package, including:

  • Multiple medical plan options through Highmark BCBS
  • Dental and vision insurance
  • Health Savings Account (HSA)
  • Flexible Spending Accounts (FSA) for healthcare and dependent care
  • Paid time off (PTO) for vacation, sick leave, and personal time
  • 401(k) plan with guaranteed contributions and profit sharing
  • Life insurance and disability coverage
  • Employee Assistance Program offering mental health support
  • Discounts on legal services


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