Office Administrator
1 week ago
We are seeking a highly skilled and versatile Office Manager to join our team at Life Consultants Inc. This is a unique opportunity to work in a dynamic and supportive environment, where you will have the chance to adopt multiple responsibilities and contribute to the seamless operations, financial health, and technological advancement of our organization.
Key ResponsibilitiesFinancial Management- Budgeting and Forecasting: Develop and manage annual budgets in collaboration with senior management, monitor financial performance against the budget, and provide analyses and reports.
- Financial Strategy: Create and implement financial strategies to support organizational goals, identify cost-saving opportunities, and efficiency improvements.
- Accounting and Reporting: Complete accounting functions, including payroll, accounts payable, and receivable, ensure accurate and timely financial reporting, including monthly, quarterly, and annual reports.
- Compliance: Ensure compliance with all financial regulations and standards, prepare for and coordinate audits, and ensure compliance with non-financial regulations and standards.
- Fund Management: Oversee the management of grants and funds, identify and pursue funding opportunities and partnerships.
- Technology Strategy: Develop and implement a technology strategy aligned with the organization's goals, keep abreast of emerging technologies, and recommend investments that improve productivity and efficiency.
- IT Infrastructure: Manage and maintain the organization's IT infrastructure, including hardware, software, and networks, ensure data security, backup, and recovery systems are in place.
- System Integration: Provide the integration of various technology systems to ensure they meet organizational needs, collaborate with service providers and consultants for technological enhancements.
- Technology Support: Provide technical support and training to staff, develop technology-related policies and procedures to ensure effective use and management.
- Administrative Oversight: Supervise office staff and manage day-to-day administrative operations, ensure that office systems and procedures are efficient and effective.
- Facility Management: Oversee the management of office facilities and equipment, coordinate with service providers for the maintenance and repair of office infrastructure.
- Policy Development: Develop, implement, and enforce office policies and procedures, ensure adherence to organizational standards and best practices.
- Education: Bachelor's degree in Business Administration, Data Science, Finance, Information Technology, or a related field.
- Experience: Proven experience in financial management and technology management, previous experience in a healthcare or non-profit organization is a plus.
- Skills: Strong analytical, strategic planning, and organizational skills, excellent leadership, communication, and interpersonal skills, proficiency in accounting software, financial analysis tools, and IT systems management.
- Certifications: Relevant certifications such as CPA (Certified Public Accountant) or PMP (Project Management Professional) are advantageous.
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