Executive Support Specialist

1 week ago


Chandler, Arizona, United States Rogers Corporation Full time
Job Summary:

This role is responsible for providing high-level administrative support to the Chief Executive Officer (CEO) and overseeing the day-to-day operations of the corporate office. The successful candidate will also be responsible for managing communications between the CEO, staff, and external stakeholders.

Key Responsibilities:
  • Provide administrative support to the CEO, including managing complex schedules, appointments, and travel arrangements
  • Act as a liaison between the CEO and staff, and external stakeholders, ensuring seamless communication and information flow
  • Exercise discretion and judgment to ensure the confidentiality of sensitive business information, data, transactions, and correspondences
  • Oversee the day-to-day operations of the office, including managing office supplies, equipment, and facilities
  • Plan and coordinate meetings, events, and other company activities, ensuring timely and accurate execution
  • Coordinate and assist in preparing for Board of Directors meetings, including preparation of notices, schedules, and agendas, as well as working on presentations and collaborating information from multiple sources
  • Manage information flow in a timely and accurate manner, ensuring that all stakeholders are informed and up-to-date
  • Maintain confidential records and information, adhering to company policies and procedures
  • Prepare reports, presentations, and correspondence, ensuring high-quality output and attention to detail
  • Supervise other executive assistants, providing guidance and support as needed
  • Perform other duties as assigned by the CEO or other senior management
Requirements:
  • Bachelor's degree in business administration or a related field; may consider equivalent work experience in lieu of degree
  • 8+ years of experience as an executive assistant supporting C-Suite executives, with a proven track record of success
  • Strong calendar, travel, and expense management skills, including coordination of complex executive meetings and global travel
  • Ability to handle confidential material with discretion and maintain confidentiality
  • Flexibility to work evenings and weekends as needed, with a willingness to adapt to changing priorities and deadlines


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