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Office Coordinator

1 month ago

Albany, New York, United States Applied High Voltage LLC Full time
Job Summary:
We are seeking a highly organized and detail-oriented Office Coordinator to support our office team. The successful candidate will be responsible for managing incoming phone calls, greeting visitors, and providing administrative support to the Director of Commercial Operations.

Key Responsibilities:
Manage incoming phone calls and greet visitors
Provide data entry support, including approval of office expenses
Coordinate conference calls and business development meetings
Order office supplies and maintain the supply room
Manage incoming and outgoing mail (UPS)
Support document control functions
Assist with printing of job books and drawing sets
Support Procurement and Business Development activities as needed

Requirements:
Associate's degree in Business Administration or equivalent experience
Strong coordination, time management, and communication skills
Ability to lead and coordinate own and others' actions
Computer literacy and proficiency using Excel and MS Office

Physical Demands:
The position requires mobility and occasional lifting or moving up to 25 pounds.