Administrative Coordinator

5 days ago


Gilbert, Arizona, United States Hi-Country Door & Trim Full time
Job Opportunity

Hi-Country Door & Trim, a family-owned window and door shop, is seeking a full-time Administrative Assistant to drive company success. As a key member of our team, you will perform a range of clerical and administrative tasks, including accounts receivable, accounts payable, data entry, project scheduling, job costing, and drafting correspondences.

Responsibilities:

  • Manage accounts receivable and payable, ensuring timely and accurate processing
  • Enter data into our systems with precision and attention to detail
  • Schedule projects and manage job costing to optimize efficiency
  • Draft professional correspondences and documents, maintaining a high level of quality
  • Provide exceptional customer service, greeting and assisting onsite guests with a smile
  • Answer inbound calls, responding to inquiries and resolving issues promptly
  • Develop and implement organized filing systems, ensuring seamless access to information
  • Perform a range of other office tasks, supporting the smooth operation of our business

Requirements:

  • Previous experience in office administration or a related field, with a strong understanding of administrative principles
  • Ability to prioritize tasks, multitask, and work independently with minimal supervision
  • Excellent written and verbal communication skills, with a strong attention to detail
  • Strong organizational skills, with the ability to maintain a high level of productivity
  • Proactive and self-motivated, with a willingness to learn and grow with our company
  • Proficiency in Microsoft Office, Outlook, QuickBooks, and Google Suites, with a strong ability to adapt to new systems

We are a family-owned business, and we value our employees as part of our family. We offer a supportive and inclusive work environment, where you can learn, grow, and thrive. If you are a motivated and detail-oriented individual, with a passion for administration, we encourage you to apply.



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