Sales Coordinator
1 month ago
Nippon Steel & Sumikin Bussan Americas, Inc. is seeking a highly skilled and detail-oriented Sales Coordinator to join our team.
Key Responsibilities- Process sales and purchase orders, including creating, recording, and system entry.
- Arrange and track shipping, and record as applicable.
- Register new vendors and customers in Kintone as requested/required, to back up Sales Representatives.
- Issue invoices after receiving POD or after verifying with suppliers that products have shipped.
- Maintain inventory for Accounts Payables and Receivables.
- Enter data related to buying (importing, domestic), selling (domestically, exports), transporting, and other related data for our business.
- Check documents for customers and suppliers.
- Monitor AR status for each account and report issues to Sales Representatives and customers to mitigate overdue situations.
- Create sales-related documents such as invoices, packing lists, sales confirmations, POs, and other necessary documents.
- Prepare month-end department reports.
- Process invoices from vendors and related companies and forward to Accounting for payment.
- Create/Process credit/debit memos, as necessary.
- Generate sales analysis reports.
- Troubleshoot and resolve issues that may arise.
- Work with Sales Representatives/Managers to support every aspect of sales activities.
- Month-end closing: input all sales, purchase, expenses in GP and send to General Manager for approval and send report to Accounting Department.
- Monitor credit limits and terms with all customers.
- Follow up with Accounting/Auditors on internal/external audit matters.
- Communicate with headquarters, accounting, personnel, IT, etc., as necessary.
- Coordinate all aspects of import and export documentation.
- Follow up with suppliers and customers to obtain/release import/export documents.
- Provide delivery instructions to port authorities, warehouses, and trucking companies.
- Follow up with customer's accounting divisions for payments and due dates.
- Check bank and trade references with customers and suppliers.
- Reconcile inventory in warehouses to assure its accuracy and that it matches NSTA internal data. If a discrepancy is found, research the reason and take corrective action.
- Operate office equipment such as calculators, scanners, printers, and duplicating machines, and other common equipment in offices.
- Open and route incoming mail, answer correspondences, prepare outgoing mail, and answer the telephone in a professional and courteous manner.
- Perform other job-related duties as assigned.
- Communication Skills - Effective oral and written communication skills, including the ability to clearly express thoughts to others and exchange information.
- Attention to Detail, Accuracy & Timeliness - Careful as to details and thorough in accurately completing work tasks on time.
- Dependability - Reliable, responsible, dependable, and fulfills obligations.
- Cooperation - Pleasant with others on the job and displays a good-natured, cooperative, and team-oriented attitude.
- Adaptability/Flexibility - Open to change (positive or negative) and to considerable variety in the workplace.
- Initiative - Willingness to take on responsibilities and challenges.
- Independence - Once able, guides oneself with little or no supervision, and dependent upon oneself to accomplish tasks.
- Persistence - Exhibits persistence in the face of obstacles.
- Analytical Thinking - Analyze information and apply logic to address work-related issues and problems.
- Innovation - Think creatively and alternatively to develop new ideas for and answers to work-related problems.
- Ability to work successfully in a professional office environment.
- Ability to travel locally up to 10% of the time.
- Ability to sit for extended periods of time while using a computer.
- Ability to hear, stand, move, and bend throughout the day.
- Ability to move up to 25lbs.
- Use of hands 100% of the workday.
- Level of vision ability (with or without correction, or reasonable accommodation) to be able to perform the essential functions of the position.
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