Administrative Coordinator

4 hours ago

Lockport, New York, United States inSync Staffing Full time
Job Title:

Administrative Coordinator - Responsible Business

Job Summary:

Support the planning, coordination, and administration of Responsible Business Alliance (RBA) audits and other sustainability and corporate social responsibility-related initiatives.

Duties and Responsibilities:
  • Maintain and update documentation related to RBA audits, including audit schedules, compliance records, and training materials.
  • Schedule and coordinate on-site audits to ensure compliance with RBA standards.
  • Distribute and manage procedures, documents, and training materials and resources for various teams involved in responsible business and compliance efforts.
  • Maintain accurate records and databases related to audit findings, corrective actions, and continuous improvement measures.
  • Compile and prepare reports on audit outcomes, metrics, and project progress for internal stakeholders and external partners.
  • Schedule and coordinate meetings, training sessions, and audit reviews, ensuring all logistical needs are met for a smooth operation and audit success.
  • Assist in developing and updating policies, procedures, and documentation to align with evolving RBA requirements and goals.
  • Provide administrative support, including drafting correspondence, managing calendars, and handling confidential information with discretion.
  • Assist in identifying and implementing continuous improvement opportunities to enhance sustainability and compliance processes.
  • Support budget tracking, expense reporting, and procurement of supplies and services needed for RBA audit projects.
Requirements:
  • Experience with sustainability standards and compliance, particularly with the Responsible Business Alliance (RBA) or similar frameworks.
  • Excellent communication skills, both written and verbal, with the ability to interact effectively with diverse teams and stakeholders.
  • Strong organizational skills and attention to detail, with the ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and other relevant software applications, including Smartsheet.
  • Ability to use general office equipment and manage administrative tasks efficiently.
  • Excellent customer service skills with a proactive approach to problem-solving.
  • Familiarity with data management systems and experience in maintaining accurate records and databases.
  • Experience in planning and coordinating meetings, events, and training sessions.
  • Minimum of three years of experience in administrative roles, preferably in a compliance or auditing environment.

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