Current jobs related to Administrative Support Specialist - Evanston, Illinois - Northwestern University

  • Administrative Support Specialist

    2 months ago

    Evanston, Illinois, United States Northwestern University Full time

    Job SummaryThe Administrative Support Specialist provides standard and routine clerical and administrative support to the Residential Services department at Northwestern University. This role serves as a primary contact for residents and visitors, providing prompt, courteous, and timely customer service.Key ResponsibilitiesCustomer Service: Answer phone...

  • Administrative Support Specialist

    2 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    The Kellogg School of Management at Northwestern University is seeking a highly organized and reliable Business Administrator to support Professor Dashun Wang, the Faculty Director of the Center for Science of Science and Innovation (CSSI) and the Innovation Institute.The successful candidate will be responsible for coordinating calendar and email...

  • Administrative Specialist

    3 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    Job Summary:As a key member of the Northwestern University team, the Senior Administrative Specialist will serve as the administrative lead for a central office, providing strategic support to the supervisor and departmental staff. The ideal candidate will possess excellent organizational, communication, and problem-solving skills, with the ability to work...

  • Administrative Specialist Lead

    2 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    Job SummaryAs an Administrative Specialist Lead at Northwestern University, you will serve as the administrative lead for a central office, working closely with the supervisor to develop objectives and create timelines and tasks associated with various functions, including marketing, promotion, communication, finance, HR, reporting, record control,...

  • Office Support Specialist

    7 days ago

    Evanston, Illinois, United States Illinois Employer Full time

    Job Summary:As an Office Support Specialist at Illinois Employer, you will be responsible for coordinating activities of our gas station and convenience store. This role involves resolving customer complaints, performing administrative functions, and maintaining accurate records. If you have 2 years of business administration experience and a high school...

  • Executive Support Specialist

    2 weeks ago

    Evanston, Illinois, United States Beacon Hill Full time

    Executive Support SpecialistWe are seeking an experienced Executive Support Specialist to join our team at Beacon Hill. As a key member of our team, you will provide administrative support to our c-level executive staff, ensuring the smooth operation of our business.Key Responsibilities:Anticipate and address potential challenges, providing proactive...

  • Accounting Assistant

    7 days ago

    Evanston, Illinois, United States Northwestern University Full time

    Job Summary:The role of Accounting Assistant - Financial Support Specialist at Northwestern University is to provide financial support to the department by maintaining and processing financial and accounting tasks. The incumbent will strive to provide excellent service and follow safety rules at all times.This position is responsible for providing standard...

  • Support Specialist

    2 weeks ago

    Evanston, Illinois, United States Rimland Full time

    Job SummaryRimland is seeking a dedicated and compassionate Support Specialist to join our team. As a Support Specialist, you will provide hands-on support to individuals with developmental disabilities in their homes, promoting their independence and well-being.Key ResponsibilitiesProvide daily support and assistance with activities of daily living, such as...

  • Senior Administrative Specialist

    7 days ago

    Evanston, Illinois, United States Northwestern University Full time

    Job Summary:As an administrative lead at Northwestern University, you will play a critical role in supporting the central office. In collaboration with your supervisor, you will develop objectives and create timelines and tasks associated with various functions, including marketing, finance, HR, and more. You will analyze administrative operating practices...

  • Medical Support Specialist

    4 weeks ago

    Evanston, Illinois, United States Ascension Full time

    About Ascension LivingAt Ascension Living, we're dedicated to providing exceptional care and services to seniors in our communities. Our beautiful community offers a unique blend of city comforts, cultural opportunities, and personalized care, making it the perfect place to call home.We're committed to supporting the well-being of our residents and staff,...

  • Medical Support Specialist

    7 days ago

    Evanston, Illinois, United States North Shore Inc Full time

    Job SummaryAs a Medical Support Specialist at North Shore Inc, you will play a vital role in providing exceptional patient care and support in a dynamic medical environment. This is an exciting opportunity to join our team and contribute to the delivery of high-quality healthcare services.Key Responsibilities* Greet patients and escort them to exam rooms...

  • Lead Behavior Specialist

    4 days ago

    Evanston, Illinois, United States Soliant Full time

    Job Title: Lead Behavior Specialist - Autism SupportAbout SoliantSoliant is a leading staffing agency specializing in education and healthcare jobs. Our mission is to connect dedicated professionals with opportunities to make a difference in the lives of others.Salary RangeThe estimated annual salary for this position is $75,000 - $90,000, depending on...

  • Healthcare Support Specialist

    2 weeks ago

    Evanston, Illinois, United States Prime Healthcare Full time

    Job SummaryPrime Healthcare is seeking a dedicated and compassionate Patient Care Assistant II to join our team. As a key member of our healthcare team, you will play a vital role in providing exceptional patient care and support.Key ResponsibilitiesAssist with activities of daily living, including bathing, dressing, and grooming, under the supervision of a...

  • After School Support Specialist

    1 month ago

    Evanston, Illinois, United States Wyndy LLC Full time

    Job SummaryWe are seeking a dedicated and enthusiastic individual to join our team as an After School Support Specialist. In this role, you will provide support to students in after school programs, assisting with homework and academic assignments, and helping to create engaging and educational activities.Key ResponsibilitiesAssist students with homework and...

  • Administrative Coordinator

    4 weeks ago

    Evanston, Illinois, United States Addison Group Full time

    Job Title:Administrative AssistantJob Summary:Addison Group is partnering with a professional services and consulting firm to hire an Administrative Assistant for their business unit division. The position is initially a 6-month contract, with the potential for extension or full-time placement based on performance and business needs.Key...

  • Caregiver Memory Support Specialist

    3 weeks ago

    Evanston, Illinois, United States Solera Senior Living Full time

    Make a Difference in the Lives of SeniorsWe are a company that is passionate about providing exceptional care to our residents. We are looking for compassionate individuals who share our values and are dedicated to making a meaningful difference in the lives of seniors.What We OfferA supportive and collaborative work environmentA comprehensive benefits...

  • Senior Technical Support Specialist

    4 weeks ago

    Evanston, Illinois, United States Collabera Full time

    Job DescriptionCollabera is seeking a highly skilled Senior Technical Support Analyst to join our team. As a key member of our IT support team, you will be responsible for providing advanced technical support to our clients.Key Responsibilities:Recommend, plan, and implement workplace endpoint technology initiativesManage and coordinate projects with...

  • Senior Technical Support Specialist

    4 weeks ago

    Evanston, Illinois, United States Collabera Full time

    Job DescriptionCollabera is seeking a highly skilled Senior Technical Support Analyst to join our team.Job Summary:We are looking for a technical support professional with expertise in endpoint technology to provide advanced-level troubleshooting and support to our clients. The ideal candidate will have a strong background in IT, excellent communication...

  • ServiceNow Developer and Administrator

    2 weeks ago

    Evanston, Illinois, United States Pegasus Knowledge Solutions, Inc. Full time

    ServiceNow Developer and AdministratorWe are seeking a highly skilled ServiceNow Developer and Administrator to join our team at Pegasus Knowledge Solutions, Inc.Key Responsibilities:Design, develop, and implement catalog items, including workflows, user interfaces, and automation.Collaborate with business units to gather requirements and translate them into...

  • Accounting Assistant

    2 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    Job Summary:The role of Accounting Assistant - Financial Support Specialist will provide critical financial support to the department, ensuring the accurate and timely processing of financial transactions. The incumbent will be responsible for maintaining financial records, preparing financial reports, and performing data entry tasks.Key...

Administrative Support Specialist

2 months ago

Evanston, Illinois, United States Northwestern University Full time
Department: PCE - Proteomics Center of Excellence
Salary/Grade: NEX/10

Job Overview:

The role involves providing comprehensive clerical and administrative assistance, which may encompass drafting and typing correspondence, reports, charts, and graphs utilizing various software applications such as word processors, spreadsheets, databases, and presentation tools. Responsibilities include basic bookkeeping, managing phone calls and visitors, organizing agendas, and arranging travel for meetings and special events, as well as overseeing the supervisor's and department's calendar. The position also entails maintaining the Principal Investigator's calendar, scheduling, and coordinating all travel and reimbursement processes. Additional duties include supporting the maintenance of the Principal Investigator's CV and biographies and assisting with letter writing tasks.

Key Responsibilities:

Documentation & Databases
  • Prepares manuscripts and various scientific, technical, or statistical documents.
  • Proofreads for spelling and grammatical accuracy.
  • Inputs data into spreadsheets and databases.
  • Compiles routine reports, statistics, tables, and charts from available information.
Coordination
  • Manages the supervisor's and department's calendar.
  • Arranges registration and travel logistics.
  • Coordinates events, including scheduling venues and guest speakers, and organizing necessary materials, technology, and refreshments.
Communication
  • Provides information through various channels including phone, email, and mail.
  • Acts as a representative for the supervisor in standard situations with various personnel both internally and externally.
  • Performs additional duties as assigned.
Minimum Qualifications:
  • A high school diploma or equivalent is required.
  • Two years of administrative support or relevant experience is required.
Minimum Competencies:
  • Intermediate proficiency in word processing, spreadsheet, email, and database software is essential.
Preferred Qualifications:
  • At least two years of prior administrative support experience.
Preferred Competencies:
  • Familiarity with the Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
  • Highly organized and proactive approach to tasks.
Compensation:
The target hiring range for this position is between $20.00 and $23.00 per hour. The offered salary will be determined based on the applicant's education, experience, knowledge, skills, and abilities, as well as internal equity and market alignment.

Benefits:
Northwestern University offers competitive health care plans, retirement benefits, tuition discounts, and more.

Work-Life Balance:
Comprehensive programs and services are available to assist employees and their families in navigating life's challenges and maintaining healthy lifestyles. Flexible work arrangements are supported where feasible, along with resources for quality, affordable childcare and senior/adult care.

Professional Development:
Northwestern encourages employee career development, whether working on campus or remotely. A variety of tools and resources are available for those interested in professional growth or continuing education.

Northwestern University is committed to diversity and inclusion, encouraging applications from women, racial and ethnic minorities, individuals with disabilities, and veterans.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes.