Executive Support Specialist
4 weeks ago
We are seeking an experienced Executive Support Specialist to join our team at Beacon Hill. As a key member of our team, you will provide administrative support to our c-level executive staff, ensuring the smooth operation of our business.
Key Responsibilities:
- Anticipate and address potential challenges, providing proactive solutions to ensure business continuity.
- Oversee and monitor high-priority tasks, bringing them to attention for awareness and execution.
- Manage and preserve schedules, including organizing appointments, meetings, and travel itineraries.
- Serve as a liaison with other departments, managing communication and project collaborations effectively.
- Coordinate project stewardship, including tracking project deliverables, timelines, and resource allocation.
- Assist in developing and maintaining a project prioritization framework to align with our strategic objectives.
- Draft, revise, and proofread correspondence, reports, and presentations critical for executive decision-making.
- Maintain confidentiality of sensitive information with utmost discretion.
- Facilitate and delegate tasks to team members for organization of board meetings, panels, and corporate events.
- Ensure effective flow of information from the office, keeping all relevant parties informed and engaged in project progress.
Requirements:
- 3+ years in an office environment, preferably in the financial services industry.
- High level of organization, accuracy, confidentiality, and attention to detail.
- Ability to think critically, problem solve, multi-task, and prioritize work to meet deadlines.
- Exceptional oral and written communication skills.
- Advanced Microsoft Office skills, specifically Excel.
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
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