Executive Support Specialist

4 weeks ago


Evanston, Illinois, United States Beacon Hill Full time
Executive Support Specialist

We are seeking an experienced Executive Support Specialist to join our team at Beacon Hill. As a key member of our team, you will provide administrative support to our c-level executive staff, ensuring the smooth operation of our business.

Key Responsibilities:

  • Anticipate and address potential challenges, providing proactive solutions to ensure business continuity.
  • Oversee and monitor high-priority tasks, bringing them to attention for awareness and execution.
  • Manage and preserve schedules, including organizing appointments, meetings, and travel itineraries.
  • Serve as a liaison with other departments, managing communication and project collaborations effectively.
  • Coordinate project stewardship, including tracking project deliverables, timelines, and resource allocation.
  • Assist in developing and maintaining a project prioritization framework to align with our strategic objectives.
  • Draft, revise, and proofread correspondence, reports, and presentations critical for executive decision-making.
  • Maintain confidentiality of sensitive information with utmost discretion.
  • Facilitate and delegate tasks to team members for organization of board meetings, panels, and corporate events.
  • Ensure effective flow of information from the office, keeping all relevant parties informed and engaged in project progress.

Requirements:

  • 3+ years in an office environment, preferably in the financial services industry.
  • High level of organization, accuracy, confidentiality, and attention to detail.
  • Ability to think critically, problem solve, multi-task, and prioritize work to meet deadlines.
  • Exceptional oral and written communication skills.
  • Advanced Microsoft Office skills, specifically Excel.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.



  • Evanston, Illinois, United States Beacon Hill Full time

    Key Responsibilities:Maintain awareness of current team dynamics and sentiments to anticipate potential challenges and provide proactive solutions.Oversee and monitor high-priority tasks, bringing them to attention for awareness and execution.Manage and preserve schedule, including organizing appointments, meetings, and supporting travel itineraries.Serve as...

  • Support Specialist

    4 weeks ago


    Evanston, Illinois, United States Rimland Full time

    Job SummaryRimland is seeking a dedicated and compassionate Support Specialist to join our team. As a Support Specialist, you will provide hands-on support to individuals with developmental disabilities in their homes, promoting their independence and well-being.Key ResponsibilitiesProvide daily support and assistance with activities of daily living, such as...


  • Evanston, Illinois, United States Soliant Full time

    Job Title: Lead Behavior Specialist - Autism SupportAbout SoliantSoliant is a leading staffing agency specializing in education and healthcare jobs. Our mission is to connect dedicated professionals with opportunities to make a difference in the lives of others.Salary RangeThe estimated annual salary for this position is $75,000 - $90,000, depending on...

  • Accounting Assistant

    4 weeks ago


    Evanston, Illinois, United States Northwestern University Full time

    Job Summary:The role of Accounting Assistant - Financial Support Specialist at Northwestern University is to provide financial support to the department by maintaining and processing financial and accounting tasks. The incumbent will strive to provide excellent service and follow safety rules at all times.This position is responsible for providing standard...


  • Evanston, Illinois, United States Illinois Employer Full time

    Job Summary:As an Office Support Specialist at Illinois Employer, you will be responsible for coordinating activities of our gas station and convenience store. This role involves resolving customer complaints, performing administrative functions, and maintaining accurate records. If you have 2 years of business administration experience and a high school...


  • Evanston, Illinois, United States North Shore Inc Full time

    Job SummaryAs a Medical Support Specialist at North Shore Inc, you will play a vital role in providing exceptional patient care and support in a dynamic medical environment. This is an exciting opportunity to join our team and contribute to the delivery of high-quality healthcare services.Key Responsibilities* Greet patients and escort them to exam rooms...

  • Senior Epidemiologist

    4 weeks ago


    Evanston, Illinois, United States Proclinical Staffing Full time

    Job Title: Senior Epidemiologist - Integrated Evidence SpecialistJob Summary: Proclinical Staffing is seeking an experienced Senior Epidemiologist to join our team as an Integrated Evidence Specialist. This role will focus on designing and executing real-world studies, developing research protocols, and collaborating with project leadership to define project...


  • Evanston, Illinois, United States Entegee Full time

    Job DescriptionEntegee is seeking a skilled Quality Assurance Specialist to develop and execute testing plans, scripts, and handle level-2 customer support calls for application issues.Key Responsibilities:Develop functional, integration, and regression testing approaches, plans, and scripts for all applicationsCoordinate with business and technical members...

  • Accounting Assistant

    4 weeks ago


    Evanston, Illinois, United States Northwestern University Full time

    Job Summary:The role of Accounting Assistant - Financial Support Specialist will provide critical financial support to the department, ensuring the accurate and timely processing of financial transactions. The incumbent will be responsible for maintaining financial records, preparing financial reports, and performing data entry tasks.Key...


  • Evanston, Illinois, United States L2TMedia Full time

    Job OverviewL2TMedia, a leading digital marketing company, is seeking a highly skilled Strategic Sales Executive to join our team. As a key member of our sales team, you will be responsible for developing and executing market strategies to drive revenue growth and maximize customer satisfaction.Key ResponsibilitiesDevelop and execute sales strategies to...


  • Evanston, Illinois, United States Mee Derby Full time

    Account Executive, IT Staffing and SolutionsAt Mee Derby, we're revolutionizing the traditional staffing and recruiting model with a dynamic approach to solving complex IT problems. Our innovative client is a high-growth company that's disrupting the industry with a fresh perspective.About the RoleAs an Account Executive for IT Staffing and Solutions, you'll...


  • Evanston, Illinois, United States L2TMedia Full time

    At L2TMedia, we're seeking a highly skilled Digital Marketing Specialist to join our team. As a Senior Paid Search Expert, you'll be responsible for managing the delivery of Paid (PPC) marketing campaigns in all major search platforms.This role will oversee a portfolio of new and existing campaigns and ensure they are delivered to the highest performance...

  • IT Support Specialist

    4 weeks ago


    Evanston, Illinois, United States Prime Healthcare Full time

    Job SummaryThe IT Technician role at Prime Healthcare involves providing technical support and maintenance for desktop computing systems. This position requires troubleshooting hardware and software issues, ensuring the availability and functionality of end-user devices, and delivering excellent customer service to staff and...


  • Evanston, Illinois, United States OneStaff Medical Full time

    Job Title: Diagnostic Imaging SpecialistJob Summary:OneStaff Medical is seeking a skilled Diagnostic Imaging Specialist to join our team. As a Diagnostic Imaging Specialist, you will be responsible for operating sonographic scanners to create images of patients' internal organs. This is a travel position, and you will have the opportunity to work in various...


  • Evanston, Illinois, United States Northwestern University Full time

    The Kellogg School of Management at Northwestern University is seeking a highly organized and reliable Business Administrator to support Professor Dashun Wang, the Faculty Director of the Center for Science of Science and Innovation (CSSI) and the Innovation Institute.The successful candidate will be responsible for coordinating calendar and email...


  • Evanston, Illinois, United States Rimland Full time

    Job OverviewRimland is a leading social service agency that provides support to adults with developmental disabilities. We are seeking a dedicated and nurturing Support Professional to join our team.Key Responsibilities:Provide hands-on support to individuals in their homes, assisting with daily activities and long-term goals.Engage in activities such as...


  • Evanston, Illinois, United States Ascension Full time

    Job Summary:As a Patient Care Technician at Ascension, you will provide exceptional patient care and support in a dynamic healthcare environment. Your key responsibilities will include assisting patients with daily living activities, reporting changes in their physical and emotional conditions to nursing staff, and maintaining a clean and organized patient...


  • Evanston, Illinois, United States LaSalle Network Full time

    Lab Technician Role OverviewLaSalle Network is partnering with a major education organization to fill a Lab Technician position. This role is based in Evanston, IL, and requires on-site presence. The position is a contract opportunity.Key Responsibilities:Deploy complex software and hardware solutions to labs and AV systems.Troubleshoot hardware, software,...


  • Evanston, Illinois, United States NorthShore University HealthSystem Full time

    Vascular Imaging SpecialistNorthShore University HealthSystem is seeking a skilled Vascular Imaging Specialist to join our team. As a Vascular Imaging Specialist, you will be responsible for performing vascular imaging procedures, including arterial, venous, and carotid imaging. Requirements:2+ years of clinical experience highly preferredAbility to work...


  • Evanston, Illinois, United States Prime Healthcare Full time

    Prime Healthcare Job OpportunityAs a Patient Care Assistant at Prime Healthcare, you will play a vital role in providing high-quality care to our patients. Your primary responsibilities will include assisting with activities of daily living and providing basic nursing care to non-critical patients.Key Responsibilities:Assist patients with bathing, dressing,...