Senior Administrative Coordinator

20 hours ago


Madison, Wisconsin, United States University of Wisconsin Full time
Job Overview

The University of Wisconsin-Madison is seeking a highly skilled Administrative Assistant III to join its team. As a key member of the Department of Medicine, this role will provide critical administrative support to the faculty recruitment process.

Responsibilities
  • Scheduling logistics and securing resources for meetings, conferences, travel, and work unit operations (45%): Ensuring seamless coordination of events and activities.
  • Serving as a primary point of contact for individuals and groups, providing organizational information via phone, in person, and through other communication mediums (20%): Maintaining excellent communication with stakeholders.
  • Preparing and auditing complex records, editing documents, and reviewing work done by others (10%): Demonstrating attention to detail and ensuring accuracy.
  • Developing, sending, receiving, copying, and distributing communications to the appropriate entities according to established policies and procedures (20%): Effective communication and documentation.
  • Developing, implementing, and maintaining methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures (5%): Staying organized and efficient.
Requirements
  • At least two years of administrative experience: Proven track record of success in an administrative role.
  • Experience planning, organizing, and scheduling onsite and virtual meetings: Ability to coordinate complex events.
  • Experience planning, organizing, and booking travel arrangements: Efficient travel coordination.
  • Advanced experience in Microsoft Office, including Word, Excel, PowerPoint, and Outlook: Proficiency in office software.


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