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Administrative Support Specialist

2 months ago

Portland, Oregon, United States Collaborative Vision LLC Full time
Job Overview

Position: Administrative Support Specialist

Type: Contract to Hire

Location: Remote

Role Summary:

We are looking for a dynamic and enthusiastic Administrative Support Specialist who excels in a fast-paced environment and enjoys taking on various responsibilities. This role is ideal for an organized and proactive individual with excellent multitasking abilities, aimed at facilitating the management of schedules, meetings, and tasks across different departments.

The main focus of this position is to oversee the scheduling and calendar management for a key executive who frequently travels. This is a remote opportunity with an initial contract duration, with the possibility of extending based on performance and organizational needs.

Key Responsibilities:

  • Efficiently manage and organize the calendar for the executive, ensuring all meetings, appointments, and travel plans are coordinated effectively.
  • Communicate and collaborate with both internal teams and external partners to facilitate smooth scheduling and timely adjustments.
  • Prioritize and monitor tasks to ensure deadlines are met and any scheduling conflicts are addressed promptly.
  • Provide comprehensive administrative support, including document preparation and other related tasks as required.

Qualifications:

  • Demonstrated experience in an administrative or secretarial role.
  • Outstanding organizational and time-management capabilities.
  • Excellent verbal and written communication skills.
  • Ability to work independently while managing multiple tasks.
  • Familiarity with calendar management tools and virtual communication platforms.
  • Willingness to adapt to time zone differences.

Company Overview:

At Collaborative Vision LLC, we are dedicated to providing essential services that cater to the needs of our community. Our team is composed of skilled professionals committed to delivering exceptional support and solutions.