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Administrative Coordinator

2 months ago

Riverdale, New Jersey, United States Adam Hall Group Full time
About the Role

We are seeking a detail-oriented and proactive Administrative Assistant to join our team at Adam Hall Group, a globally active event technology manufacturer. The ideal candidate will possess strong accounting and operations skills and be willing to provide administrative, operations support, and assist with accounting tasks.

Key Responsibilities
  • Administrative Support:
    • Provide administrative assistance, including planning meetings, appointments, and travel arrangements for employees.
    • Maintain office supplies and equipment, and support office activities and operations as needed.
  • Accounting Tasks:
    • Assist in processing accounts payable and accounts receivable transactions.
    • Prepare scheduled financial, sales, and commission reports.
    • Send out monthly statements and contact past due accounts.
  • Operations Support:
    • Assist in purchasing, receiving, and inventory tasks.
    • Support e-commerce activities, product listing, and report gathering of tracked KPIs.
    • Support marketing activities, such as trade show organization and showroom preparation for customer visits.
    Requirements
    • Education: Bachelor's or Associate degree in Business Administration preferred.
    • Experience: Proven experience as an Administrative Assistant, Administrative Coordinator, or similar role.
    • Knowledge: Knowledge of basic accounting principles and practices, including proficiency in accounting software (e.g., QuickBooks, Xero) and Microsoft Office Suite (Word, Excel, Outlook).
    • Soft Skills: Excellent communication and interpersonal skills, with a customer service-oriented approach and strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
    • Other: Ability to maintain confidentiality and handle sensitive information with discretion.
    About Adam Hall Group

Adam Hall Group is a stable and internationally leading event technology manufacturer with a clear mission: to enable people to share their passion and beautiful moments with each other through event technology. Every day, more than 380 employees from different nations work with heart and soul and passion on the future of live events. In doing so, we rely on mutual trust, transparency, and fair dealings with each other as the values of our corporate culture.