Office Manager

2 weeks ago

Riverdale, Georgia, United States Medcura Full time
Job Overview

The Office Manager will play a crucial role in overseeing the daily administrative operations of the office and the CEO. This individual will be responsible for providing support to the COO and CEO, as well as managing multiple tasks efficiently.

Key Responsibilities
  • Provide administrative support to the COO and CEO, including scheduling meetings and managing calendars.
  • Manage office operations, including maintaining office supplies, equipment, and facilities.
  • Coordinate company events and functions, including planning, organizing, and executing logistics.
  • Develop and maintain office policies and procedures, ensuring compliance with company standards.
  • Collaborate with external vendors and service providers to ensure smooth office operations.
  • Manage relationships with vendors, service providers, and the landlord, ensuring timely payment of invoices and contract negotiations.
  • Conduct new hire orientation and provide ongoing support for onboarding processes.
  • Provide general support to visitors while they are in the office.
  • Ensure office efficiency by planning and executing equipment procurement, office setup and layouts, and office systems.
  • Perform review and analysis of special projects as assigned, keeping management properly informed of progress and outcomes.
  • Assist in recruiting staff by working with hiring managers to create job descriptions, posting job openings, screening resumes, scheduling interviews, and providing orientation and training to new employees.
  • Help meet office financial objectives by planning expenditures for office supplies and equipment, analyzing variances, and making necessary adjustments.
  • Monitor and maintain the office supplies inventory.
  • Maintain storage unit inventory.
  • Set up and coordinate Board meetings as needed.
  • Take on additional responsibilities as required.
  • Liaise with Finance and HR departments to ensure smooth office operations and compliance with company policies.
Requirements
  • A 2- or 4-year degree is desirable but not necessary.
  • Minimum of 5 years of experience as an Executive Assistant, Senior-level Administrative Assistant, or Office Manager.
  • Proven office management, administrative, or assistant experience.
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational and planning skills.
  • Ability to assist with travel logistics when required.
  • Proficiency in creating and maintaining Excel spreadsheets for various functions, including investor tracking.
  • Strong reporting skills.
  • Proficiency in Microsoft Office Suite, particularly Outlook email and Calendar.
  • Ability to manage executives' schedules, calendars, and appointments.
  • Experience managing multiple and group calendars and scheduling meetings.
  • Proficiency in using meeting software such as Zoom, GoToMeeting, and Microsoft Teams.
  • Experience using online programs such as DocuSign for obtaining and tracking signatures.
  • Experience using online document/file sharing programs such as DropBox or SharePoint.
  • Ability to act as the point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands.

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