Legal Administrative Assistant

1 week ago

New York, New York, United States Ascension Global Staffing & Executive Search Full time
Job Overview

Ascension Global Staffing & Executive Search is a leading national recruiting firm dedicated to identifying and attracting top talent across the nation. We are seeking a highly skilled and organized Legal Administrative Assistant to join our team in New York City.

Key Responsibilities
  • Provide administrative support to assigned attorneys and paralegals, including formatting briefs, pleadings, and correspondences.
  • File legal documents with state and federal courts, utilizing e-filing knowledge.
  • Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing.
  • Update and maintain client files, ensuring timely and accurate information.
  • Maintain attorney calendars through Outlook, scheduling appointments and due dates.
  • Organize, coordinate, and schedule travel arrangements for assigned attorneys.
  • Prepare attorney reimbursements and mileage.
  • Accurately enter, review, and revise timekeeper timesheets, including consistent identification of litigation codes.
  • Review and ensure accuracy of vendor invoices, preparing accurate check requests and timely submitting invoices for payment to clients or accounting.
  • Assist in the timely submission of conflict checks.
  • Provide friendly and helpful telephone support for assigned attorneys and receptionist relief.
  • Assist with gathering daily mail and uploading to the correct client file.
Requirements
  • Knowledge of New York and New Jersey Filing Systems.
  • File & Serve, NYSCEF, Pacer, Word, Outlook, PowerPoint, DropBox, and Excel skills.
  • Excellent verbal and written communication skills.
  • Customer service skills, responding promptly to attorney and client requests for service and assistance.
  • Dependability, following instructions, completing tasks on time, and committing to the hours necessary to complete assignments.
  • Teamwork, contributing to building a positive team spirit and supporting everyone's efforts to succeed.
  • Technical skills, possessing basic PC skills and ability to use phone system, copier, scanner, fax, and printer.
Personal Attributes
  • Possess a strong understanding and abide by the policies and procedures of the firm.
  • Flexible and willing to pitch in wherever needed.
  • Demonstrate a positive attitude and approachable demeanor.
  • Adapt well to fluctuations in workload and changes in responsibilities.
  • Able to work in highly-stress situations with a very demanding case load.
  • Present written communications that are concise and accurate.
  • Exhibit confident and professional verbal communication skills.
  • Effectively communicate with clients and vendors.
  • Answer questions clearly and thoroughly.
  • Is a problem solver.
Salary Range

$50,000.00 To 70,000.00 Annually

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