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Legal Administrative Coordinator

2 months ago

New York, New York, United States Lexitas Legal Talent Outsourcing Full time

We are seeking a highly skilled and detail-oriented Legal Administrative Coordinator to join our team at Lexitas Legal Talent Outsourcing. This is an on-site position in a dynamic and fast-paced environment.

**Key Responsibilities:**

  • Provide administrative support to attorneys, scientific advisors, and paralegals, including general clerical support, formatting and editing of complex documents, correspondence, and memoranda from rough draft, dictation, or transcription, and entering attorney time.
  • Assist with managing incoming calls, greeting guests professionally, and maintaining conference room schedules using software.
  • Handle catering for meetings, receive and log packages/mail, coordinate with couriers, and manage building maintenance and visitor access.
  • Observe client matter confidentiality and establish and maintain positive working relationships with attorneys and co-workers.
  • Work in office required Monday through Friday.

**Requirements:**

  • Excellent computer skills, including Microsoft Office 365 (Word, PowerPoint, Excel, and Outlook), Windows 10, Adobe Acrobat, and accurate typing (65 wpm) skills.
  • Strong written, communication, and proofreading skills.
  • Extremely detail-oriented, organized, and possess great follow-through skills.
  • Possess excellent interpersonal skills to work as a team player and effectively deal with members of all departments.
  • Ability to work well under pressure and meet deadlines.
  • Ability to handle multiple projects at once with prioritized workload.
  • Ability to maintain strict confidentiality.