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Legal Administrative Assistant

2 months ago

Tampa, Florida, United States AppleOne Full time
Job Summary

We are seeking a highly skilled Legal Administrative Assistant to join our team at AppleOne. As a key member of our corporate law department, you will provide administrative support to our attorneys and play a critical role in the success of our organization.

Key Responsibilities
  • Assist attorneys in preparing, proofreading, and revising legal documents, including contracts, pleadings, and other court filings.
  • Schedule court appearances and depositions, as well as calendar and docket important deadlines.
  • Experience with e-filing documents in federal and state courts, including preparation and submission of electronic filings.
  • Manage time entry and client billing, ensuring accurate and timely submission of invoices.
  • Maintain files and records, both physical and electronic, in a secure and organized manner.
  • Prepare and submit cash disbursement requests for processing vendor invoices in a timely manner.
  • Monitor payment of invoices and ensure timely resolution of any discrepancies.
  • Submit new business intake and conflicts checks, ensuring compliance with company policies and procedures.
  • Schedule travel, appointments, and meetings for attorneys and other staff members.
  • Process expense statements in a timely manner, ensuring accurate and compliant reimbursement.
  • Maintain attorneys' calendars and contact lists, ensuring up-to-date and accurate information.
  • Provide backup coverage for other legal administrative assistants as needed.
Requirements
  • Minimum of 4 years of experience as a legal administrative assistant, with a focus on litigation support.
  • Technical proficiency in Microsoft Word, Excel, and Outlook, with experience in iManage a plus.
  • Strong organizational and time management skills, with ability to prioritize multiple tasks and deadlines.
  • Excellent communication and interpersonal skills, with ability to work effectively with attorneys, staff, and clients.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
What We Offer

AppleOne is committed to providing a competitive compensation package, including salary, benefits, and opportunities for professional growth and development. If you are a motivated and detail-oriented individual with a passion for corporate law, we encourage you to apply for this exciting opportunity.