Event Operations Coordinator

12 hours ago

ValdeReuil, Normandie, United States Wake Forest University Full time
Job Summary

This is a critical role in the Wake Forest University athletic programs, responsible for managing various tasks and functions to ensure the success of events and daily operations. The ideal candidate will have a strong work ethic, excellent organizational skills, and the ability to communicate effectively with various constituents.

Key Responsibilities
  • Lead facilities, operations, and event management in areas such as facilities management, event operations, external rentals, and other related responsibilities.
  • Supervise facilities management of McCreary Football Field House, Spry Stadium, Kentner Stadium, and the Wake Forest Tennis Center, coordinating gameday operations and long-term facility maintenance.
  • Work independently as the primary game manager for select sports, managing all event operational logistics, including serving as the visiting team liaison, coordinating travel logistics, and preparing operational guides and materials.
  • Ensure events and facility operations comply with relevant regulations, permits, and licenses, implementing safety protocols and emergency procedures as needed.
  • Provide regular updates and reports on event and facility operations to the Assistant Athletic Director of Event and Facility Operations.
  • Coordinate and communicate with necessary event support staff, including ball people, public address announcers, scoreboard operators, parking staff, security and police, student staff, medical services, and others.
  • In-game responsibilities include managing crowd control, facility and technology troubleshooting, upkeep of fields and courts, team and official liaison, support staff oversight, operation of scoreboards, clocks, sound equipment, metal detectors, and security implementation.
  • Support the Assistant Athletic Director and Assistant Directors of Athletic Event and Facility Operations with football, men's and women's basketball, and select event operations activities, including pre-event coordination, event operations, post-event breakdown, and logistics.
  • Serve as the primary department contact to assigned vendors and external partners.
  • Coordinate the upkeep and maintenance of facilities, ensuring playing fields and courts are prepared for team practices or games, including goals, nets, press boxes, restrooms, trash removal, electronics, speakers, and lights.
  • Maintain supplies and equipment inventory, oversee, and coordinate the maintenance and upkeep of department-owned and rented vehicles.
  • Attend all Event and Facility Operations staff and operational meetings.
  • Assist Event and Facility Operations staff and Senior Associate Athletic Director of Capital Projects and Operations with special projects, which may include research, meetings, written reports, and long-term planning projects.
  • Conduct post-event evaluations to assess the success of events, identify areas for improvement, and gather feedback from clients and attendees, implementing changes based on evaluation findings.
Requirements
  • Bachelor's degree
  • Ability to perform medium work, exerting up to 50 pounds of force occasionally and/or 20 pounds frequently and/or 10 pounds of force constantly to move objects
  • General knowledge of all ACC and NCAA competition guidelines related to game management
  • Ability to communicate with various constituents, including the general public, students, coaches, and administrators
  • Strong work ethic
  • Excellent organizational skills
  • Customer service oriented
  • Computer skills in Microsoft Office and Google applications
  • Excellent verbal and written communication skills
  • Ability to work evenings, weekends, and holidays
  • Must be able to meet the requirements of the University's automobile insurance policy
Preferred Qualifications
  • At least one year of related experience
  • Sports management/business degree or coursework
  • Previous experience working within an intercollegiate athletic program

  • Event Coordinator

    1 week ago

    Val-de-Reuil, Normandie, United States ASM Global Full time

    Job Title: Event ManagerASM Global is seeking an experienced Event Manager to join our team at Wake Forest University. As an Event Manager, you will be responsible for providing exceptional client services support in the planning, organization, and management of events within our facility.Key Responsibilities:Supervise staff and oversee all aspects of...

  • Event Space Coordinator

    5 days ago

    Val-de-Reuil, Normandie, United States University of North Carolina School of the Arts Full time

    Job SummaryWe are seeking a skilled Event Space Coordinator to join our team at the University of North Carolina School of the Arts. As a key member of our facilities team, you will be responsible for setting up meeting and event spaces with tables, chairs, and necessary equipment.Key ResponsibilitiesSet up meeting and event spaces with tables, chairs, and...

  • Event Coordinator

    4 weeks ago

    Val-de-Reuil, Normandie, United States Michaels Stores Full time

    Job SummaryWe are seeking a highly motivated and detail-oriented Event Coordinator to join our team at Michaels Stores. As an Event Coordinator, you will be responsible for ensuring the overall look and feel of our store is maintained at a high standard. This includes maintaining store cleanliness and recovery standards to deliver our Brand Promises.Key...

  • Tour Manager/Field Operations Coordinator

    4 weeks ago

    Val-de-Reuil, Normandie, United States SME - Specialized Mobile Exhibits Full time

    Job Title: Tour Manager/Field Operations CoordinatorAbout the Role:The Tour Manager/Field Operations Coordinator is a critical member of our team at SME - Specialized Mobile Exhibits. This role is responsible for ensuring the smooth execution of our mobile exhibits and events across the country. As a key member of our operations team, you will be responsible...

  • Catering Operations Coordinator

    4 days ago

    Val-de-Reuil, Normandie, United States Proof Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Catering Operations team member to join our team at Proof of the Pudding. As a key member of our operations/logistics team, you will be responsible for ensuring all food service areas have proper inventory prior to events, distributing food and equipment, and pushing and running food/product...

  • Event Planning Coordinator

    14 hours ago

    Val-de-Reuil, Normandie, United States Senior Living Communities Full time

    Event Planning AssistantWe are seeking a highly motivated and organized Event Planning Assistant to join our team at Senior Living Communities. As an Event Planning Assistant, you will be responsible for creating, marketing, and leading spiritual, physical, intellectual, cultural, and emotional events and programs to foster a Weller lifestyle tailored to the...

  • Event Planning Coordinator

    1 week ago

    Val-de-Reuil, Normandie, United States Senior Living Communities Full time

    Event Planning AssistantWe are seeking a highly motivated and organized Event Planning Assistant to join our team at Senior Living Communities. As an Event Planning Assistant, you will be responsible for creating, marketing, and leading spiritual, physical, intellectual, cultural, and emotional events and programs to foster a Weller lifestyle tailored to the...

  • Event Production Specialist

    2 weeks ago

    Val-de-Reuil, Normandie, United States BallerTV Full time

    About the RoleWe are seeking a highly skilled and motivated individual to join our team as an Event Production Specialist. As a key member of our production team, you will be responsible for setting up and operating our streaming system at various sports venues across the state.Key ResponsibilitiesSet up and operate our streaming system, including camera...

  • Partnership Development Coordinator

    3 weeks ago

    Val-de-Reuil, Normandie, United States AEG Full time

    {"title": "Partnership Services Coordinator", "description": "Job SummaryWe are seeking a highly motivated and organized Partnership Services Coordinator to join our team at Teall Properties Group. The successful candidate will be responsible for assisting with sponsorship meetings, leading client service efforts, and establishing a framework for office...

  • Studio Operations Coordinator

    4 weeks ago

    Val-de-Reuil, Normandie, United States Orangetheory Fitness Full time

    Job SummaryOrangetheory Fitness is seeking a highly motivated and organized Assistant Studio Manager to join our team. As a key member of our studio operations team, you will be responsible for ensuring the smooth day-to-day operations of our studio, providing exceptional customer service, and contributing to the growth and success of our business.Key...

  • Event Catering Coordinator

    4 weeks ago

    Val-de-Reuil, Normandie, United States Zaxby's Full time

    Join our dynamic team as a Catering Support Specialist at Zaxby's!At Zaxby's, we are committed to delivering not just exceptional cuisine but also a memorable and enjoyable experience for all our patrons. We are in search of a passionate individual who can maintain our high standards of service and delight our guests.What we offer for the Catering Support...

  • Partnership Development Coordinator

    2 weeks ago

    Val-de-Reuil, Normandie, United States AEG Full time

    Job Title: Partnership Services CoordinatorWe are seeking a highly motivated and organized Partnership Services Coordinator to join our team at Teall Properties Group (TPG). As a key member of our partnership team, you will be responsible for assisting with sponsorship meetings, leading client service efforts, and establishing frameworks for office structure...

  • Morning Truck Operations Coordinator

    3 weeks ago

    Val-de-Reuil, Normandie, United States TJX Companies Full time

    About This RoleWe're on a mission to provide the little surprises and extra touches that make a house feel like home. Our environment is ever-changing, and we're looking for a skilled Logistics Coordinator to join our team. As a Logistics Coordinator, you'll play a key role in ensuring the smooth operation of our morning truck processing.Key...

  • Community Engagement Coordinator

    2 days ago

    Val-de-Reuil, Normandie, United States Truliant Federal Credit Union Full time

    Job Title: Community Partner Engagement CoordinatorTruliant Federal Credit Union is seeking a highly motivated and experienced Community Partner Engagement Coordinator to join our team. As a key member of our community engagement team, you will play a vital role in fostering and strengthening our relationships with local communities and business partners.Job...

  • Front Desk Coordinator

    15 hours ago

    Val-de-Reuil, Normandie, United States Vaco Full time

    Exciting Opportunity for a Front Desk ReceptionistVaco is seeking a highly skilled and organized Front Desk Receptionist to support a dynamic organization in Winston-Salem, NC. As a key member of our team, you will be responsible for providing exceptional customer service, managing daily operations, and ensuring a smooth workflow.Key...

  • Partnership Services Coordinator

    4 days ago

    Val-de-Reuil, Normandie, United States Teall Capital Partners Full time

    Job Title: Partnership Services CoordinatorWe are seeking a highly motivated and organized Partnership Services Coordinator to join our team at Teall Capital Partners. As a key member of our Partnership Services team, you will be responsible for developing and executing sponsorship strategies that drive revenue growth and enhance the high school sports...

  • Compliance Coordinator for TPA Operations

    1 month ago

    Val-de-Reuil, Normandie, United States HealthCare Support Full time

    TPA Compliance CoordinatorHealthCare Support is seeking a dedicated TPA Compliance Coordinator to join a leading healthcare organization.Key Responsibilities:Manage and oversee the completion of contracts with clients, including administrative service agreements.Distribute contracts, monitor their status, and ensure proper filing upon receipt.Assist the...

  • Academic Program Coordinator

    5 days ago

    Val-de-Reuil, Normandie, United States Wake Forest University Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Academic Coordinator to support the Environmental and Sustainability Studies Program at Wake Forest University. The successful candidate will provide administrative support to the Director and faculty, ensuring the smooth operation of the program.Key ResponsibilitiesProvide exceptional customer...

  • Academic Program Coordinator

    1 week ago

    Val-de-Reuil, Normandie, United States Wake Forest University Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Academic Coordinator to join our team in the Environmental and Sustainability Studies Program at Wake Forest University. The successful candidate will provide administrative support to the Director and faculty, ensuring the smooth operation of the program.Key ResponsibilitiesProvide exceptional...

  • Academic Program Coordinator

    1 week ago

    Val-de-Reuil, Normandie, United States Wake Forest University Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Academic Coordinator to join our team in the Environmental and Sustainability Studies Program at Wake Forest University. The successful candidate will provide administrative support to the Director and faculty, ensuring the smooth operation of the program.Key ResponsibilitiesProvide exceptional...