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Project Coordinator

1 month ago

Boston, Massachusetts, United States ECOG-ACRIN MRF Full time
Job Overview

The Project Coordinator will assist with all projects, tasks, assignments, and communications related to Grants and Contracts Administration. This role is ideal for an individual with experience in federal grants administration, clinical trials funding, and/or conflicts of interest reporting. The position is currently hybrid, with work split between home and our Boston office. This is an exempt position.

Key Responsibilities:

  • Assist with preparation of new grant submissions, recompeting submissions, and progress reports.
  • Track and complete all grant submission requirements, including narrative sections, budgets, and related administrative materials.
  • Prepare request emails to department managers and/or committee chairs for narrative sections and update Master draft documents as edits are received.
  • Work with programmers to create grant tables and obtain data from the database for completion of grant or progress report submissions.
  • Assist with coordination and tracking of subrecipient materials, including budgets and administrative documents.
  • Work with the publications team to ensure grant-related publications are properly cited, credited to the correct grant, and meet NIH Public Access Requirements.
  • Assist with drafting, issuing, and negotiating subaward agreements and amendments.

Additional Responsibilities:

  • Review new protocol submissions to prepare funding sheet drafts detailing available per case reimbursements for each trial.
  • Field funding sheet questions received from member sites.
  • Participate on the National Coverage Analysis (NCA) team for development and approval of coverage analysis documents for each trial.
  • Assist the Senior Director with tracking of NCA issues and their resolution.
  • Work with the Protocol Associates to assist in resolving NCA questions with study teams.
  • Monitor protocol amendment submissions for changes that may impact the NCA.
  • Assist the Senior Director with preparation of Agreements and Work Orders for industry-supported trials.
  • Special projects as assigned by the Senior Director.

Requirements:

  • A minimum of three (3) years of administrative and/or customer service experience, preferably in a clinical research setting.
  • Understanding and/or exposure to the grant writing process and clinical research funding mechanisms is preferred.
  • Experience with medical billing or coverage analysis is a plus.
  • Strong computer skills with proficiency in MS Office and other related systems applications.
  • Knowledge of Good Clinical Practices (GCP) and understanding of ICH/FDA guidance for Good Clinical Practice (GCP) is helpful.
  • Previous work experience with membership-based organizations is helpful.
  • Experience or education in medical or scientific areas is an advantage, particularly oncology.
  • Previous experience in clinical trials preferred.

Education:

  • A Bachelor's degree from an accredited college or university and/or relevant professional experience.

About ECOG-ACRIN MRF:

ECOG-ACRIN MRF is a multidisciplinary, membership-based scientific organization that designs and conducts biomarker-driven cancer research clinical trials involving adults who have or are at risk of developing cancer. ECOG-ACRIN consists of a headquarters location in Philadelphia, PA, and several fully staffed centers and offices, including an operations office and statistical data management center located in Boston, MA. The ECOG-ACRIN Cancer Research Group is a project of the ECOG-ACRIN Medical Research Foundation.