Administrative Support Specialist
1 month ago
The Secretary Specialist is responsible for providing administrative support to the department by performing a variety of secretarial, receptionist, and administrative assistant duties. This role requires a skilled individual with excellent communication skills, attention to detail, and the ability to work independently with minimal supervision.
Key Responsibilities
* Attains completion of department goals and objectives
* Develops, implements, and maintains office procedures for managing the unit's workflow
* Composes and prepares correspondence of an official and sensitive nature
* Develops and prepares meeting agendas and material for the manager, supervisors, committee members, and other participants
* Establishes methods, processes, and procedures to collect various data sources, compile data into reports, spreadsheets, and databases for use by others
* Establishes and maintains record-keeping and filing systems in accordance with departmental systems
* Assists with gathering accounting-related data for unit budget monitoring and development
* Answers telephone courteously and directs calls appropriately
* Supports policy and procedure process by typing policies, maintaining policy system, committee agendas, and minutes
Requirements
* Associate degree with major coursework in office support or business
* Two (2) years' experience performing a variety of complex office support, clerical, or secretarial work
* Types 45-50 wpm, net; dictation equipment; operate calculator; proficiency with word processing and personal computer applications
* Skilled with reading, spelling, and sentence structure; ability to function independently with little or no instructions
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