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Office Administrative Coordinator

2 months ago

Fresno, California, United States Internal Revenue Service Full time
Position Overview
This role is essential within the Appeals Division, which focuses on providing comprehensive administrative support across various locations. The selected candidate will engage in a variety of responsibilities that contribute to the efficiency and effectiveness of the organization.

Key Responsibilities
1. **Procedure Analysis**: Evaluate current and proposed office protocols to ensure alignment with established policies, clarity, and to mitigate any potential conflicts or redundancies.
2. **Trend Identification**: Monitor and assess administrative operations to identify trends, recommending procedural adjustments to address any emerging challenges.
3. **Operational Support**: Assist in special projects and operational reviews as directed by leadership, ensuring that all tasks are executed with precision.
4. **Data Management**: Collect and analyze data, preparing reports and documentation that support the decision-making processes of the Area Directors.
5. **File System Maintenance**: Develop and uphold systems for the organization and accessibility of both electronic and physical files, ensuring compliance with confidentiality requirements.
6. **Report Preparation**: Generate regular and ad hoc reports, maintaining accuracy and adherence to prescribed formats.

Qualifications
To qualify for this position, candidates must possess:
- **Specialized Experience**: At least one year of experience in a similar administrative capacity, demonstrating skills in information analysis, correspondence preparation, and calendar management.
- **Typing Proficiency**: A minimum typing speed of 40 words per minute, with a focus on accuracy.

Additional Information
This position may require the completion of a background investigation and adherence to specific employment conditions. Candidates are encouraged to present their qualifications clearly and comprehensively to ensure full consideration.