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Government and External Affairs Liaison
2 months ago
We are seeking an experienced Executive Assistant to support the Office of Government and External Affairs (OGEA) at Lawrence Livermore National Laboratory. The successful candidate will provide advanced executive assistant services to senior management, including calendar management, correspondence, and administrative support.
Key Responsibilities- Represent senior managers in daily interactions with internal and external stakeholders, including government agencies, industry partners, and other organizations.
- Independently set priorities and manage complex calendars, anticipating the needs of senior management.
- Clarify, compile, coordinate, communicate, and disseminate information on behalf of senior management.
- Initiate, compile, coordinate, proof, format, edit, and finalize a variety of data, including documents and email messages, containing sensitive or privileged information.
- Assist senior management with organization of internal and external meetings, reviews, seminars, and events, including developing agendas and identifying meeting attendees.
- Initiate and compose original and sensitive correspondence, memoranda, reports, and agendas on behalf of senior management.
- Manage complex and often confidential files, determining retention and destruction status using Laboratory guidelines.
- Participate and/or lead administrative projects in the office, working closely with other Executive Assistants and administrative staff.
- Arrange domestic and international travel, adjusting itineraries as priorities evolve and change.
- Conduct preliminary research, make requests for information, compile and coordinate internal and external information on business, operational, and administrative topics.
- Partner with executive assistant counterparts from OGEA, Directors Office, and across the Laboratory.
- Recognize, create, and implement plans to promote and foster a culture of inclusion, diversity, equity, and accountability.
- Active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at the time of hire.
- Advanced experience providing executive assistant support to senior management/executives, representing senior management/executives to diverse internal and external contacts.
- Advanced experience in identifying and implementing technology solutions to automate administrative processes using various software packages and database approaches.
- Expert skills with MS Office applications, including experience developing reports and presentations using Excel and PowerPoint for management decision-making, while exercising excellent grammar, proofreading, and editing skills.
- Advanced experience coordinating and leading administrative projects, recommending appropriate actions and solutions to administrative issues.
- Advanced organizational skills, attention to detail, accuracy, follow-through, and reliability, with ability to prioritize multiple and complex tasks and work effectively in an environment of rapidly changing priorities, short deadlines, and frequent interruptions.
- Advanced communication skills to effectively interact and represent the office and Program and Deputy Program Managers with all levels of management, both internal and external to the Laboratory, using judgment, tact, and diplomacy on a wide range of topics of an urgent and sensitive nature.
- Demonstrated ability to be self-motivated and flexible, exercising a high degree of discretion and mature judgment in handling business-sensitive and/or classified information and protection.
- Experience working effectively in a team environment, building and nurturing a team spirit across the organization, and effectively partnering with others to attain goals and boost the effectiveness of the organization.
- Broad and in-depth knowledge of Laboratory business, operations, and program/discipline organizations, demonstrated knowledge of external organizations at the local, State, and National levels.
- Broad and in-depth knowledge of Federal and State government organizations and agencies as well as the U.S. Congress.
