Academic Records Analyst

2 weeks ago


Greeley, Colorado, United States University of Northern Colorado Full time

POSITION TITLE:
Degree Analyst

COMPENSATION RANGE: 51,075.00 USD per year

EMPLOYMENT CLASSIFICATION: Professional Administrative

DEPARTMENT:
Registrar's Office

BENEFITS:
UNC's Career Hub

Position Summary

This unit is dedicated to the management of all academic records, including the issuance of transcripts, student registration, classification for tuition purposes, and the assessment of graduation eligibility. It also supports commencement activities, evaluates transfer credits, manages class schedules, and oversees student enrollment and certification processes. The office serves as a vital source of student data, which is essential for compliance with external reporting requirements set by state and federal regulations.

Data generated from maintained records is analyzed for internal decision-making processes. The Office of the Registrar is designed to assist all students, whether they are on-campus, participating in summer sessions, or enrolled in online programs, as well as faculty, staff, and administration.


Job Duties

This role is responsible for auditing academic records to ensure accuracy and completeness, advising students and their academic advisors on progress towards graduation, and acting as a liaison between students and faculty to address course deficiencies.

Additionally, this position aids in the coordination of all activities related to commencement ceremonies, representing the Office of the Registrar on the Commencement Committee.

Key responsibilities include:

  • Developing expertise in the degree evaluation system and translating information for stakeholders.
  • Communicating program requirements effectively to students, faculty advisors, and university staff.
  • Identifying and addressing graduation requirement deficiencies during the graduation application process.
  • Monitoring student progress towards meeting graduation requirements.
  • Making informed decisions regarding complex course adjustments and system programming changes.
  • Resolving daily operational inquiries related to graduation.
  • Interpreting and applying university policies and regulations.
  • Collaborating with office management to ensure smooth operations for undergraduate commencement ceremonies.
  • Participating in undergraduate commencement ceremonies.
  • Creating correspondence, reports, and forms in collaboration with other staff.
  • Maintaining administrative records systems and reference lists.
  • Providing training and workshops on Degree Works to faculty, staff, and students.
  • Seeking opportunities to enhance process automation and explore technological applications related to degree planning and conferral.
  • Performing other duties as assigned.

Minimum Qualifications

Education:
Bachelor's Degree in Communications, Business, or a closely related field. Relevant work experience may substitute for educational requirements.

Experience:

At least 1-2 years of office experience, including data entry, process analysis, and proficiency in computer skills within a similar environment. Experience in providing administrative support across multiple departments is essential, along with public speaking skills and the ability to convey information effectively. Discretion in handling student-related information is crucial, as is familiarity with database and administrative systems.


Ability:
  • Proficiency in Microsoft Suite (especially Excel), Banner, Insight, etc.
  • Strong organizational skills and the ability to prioritize tasks.
  • Effective oral and written communication skills.
  • Ability to foster a collaborative and supportive work environment.
  • Problem-solving skills and attention to detail.
  • Critical thinking and organizational skills.
  • Ability to connect with and support students.
  • Capacity to manage multiple tasks and work in a fast-paced environment.

Benefits:

Benefits include health, dental, vision, life, and long-term disability insurance, along with a variety of defined contribution retirement plans for full-time positions. Employees are entitled to sick leave, and additional leave options may be available based on position. Full-time employees may also receive tuition waiver benefits, and dependents of UNC employees who work at 0.5 FTE or above may qualify for undergraduate dependent tuition grants.


About UNC
The University of Northern Colorado is a public doctoral/research institution committed to providing transformative educational experiences since 1889. UNC is dedicated to supporting faculty and staff in their professional and personal growth.

Commitment to Diversity, Equity, Inclusion, and Belonging

UNC believes that diversity, equity, inclusion, and belonging are essential for fostering an inclusive community where everyone can thrive. The university supports the development of individuals from diverse backgrounds and perspectives.


AAEO Employer

UNC is an Affirmative Action/Equal Opportunity employer committed to a culturally diverse staff, faculty, and student body.


Background Check

A satisfactory background check and verification of eligibility to work in the United States are required after a conditional offer of employment.



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