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Academic Records Analyst
2 months ago
POSITION TITLE:
Degree Analyst
COMPENSATION RANGE: 51,075.00 USD per year
EMPLOYMENT CLASSIFICATION: Professional Administrative
DEPARTMENT:
Registrar's Office
BENEFITS:
UNC's Career Hub
Position Summary
This unit is dedicated to the upkeep of all academic documentation and the generation of transcripts, student enrollment, classification for tuition, assessment of graduation eligibility, support for commencement activities, evaluation of transfer credits, course scheduling, withdrawals, and certification for student enrollment/VA/NCAA. The office acts as a central repository for student data, which is crucial for external reporting as mandated by state and federal regulations.
Data derived from maintained records is also scrutinized and utilized for internal decision-making.The Office of the Registrar is primarily focused on serving all students (both on-campus and online) alongside faculty, staff, and administration.
Job Duties
This role is responsible for auditing academic records to ensure accuracy and completeness, advising students and their academic advisors regarding their progress towards graduation, and serving as a liaison between students and faculty to address course deficiencies.
This position also plays a key role in coordinating activities related to commencement ceremonies; attending and representing the Office of the Registrar on the Commencement Committee.
Responsibilities include overseeing daily operations for commencement planning.Developing expertise in the degree evaluation system, interpreting and conveying program requirements to students, faculty advisors, and university staff.
Identifying and communicating graduation requirement deficiencies to students during their graduation application process.
Monitoring the completion of graduation requirements and making decisions related to complex course adjustments and programming changes within the degree evaluation system.
Addressing daily operational inquiries and problems related to graduation.
Interpreting and applying administrative policies and regulations governing the university.
Collaborating with office management to fulfill daily responsibilities for undergraduate commencement ceremonies.
Participating in undergraduate commencement ceremonies.
Working with colleagues to produce correspondence, reports, and forms.
Maintaining administrative records systems and reference lists related to graduation.
Providing training and workshops on Degree Works to faculty, staff, and students.
Continuously seeking to enhance process automation and explore technological applications related to degree planning and conferral.
Other responsibilities as assigned.
Minimum Qualifications
Education:
Bachelor's Degree in Communications, Business, or a closely related field. (Relevant work experience may substitute for educational requirements.)
Experience:
At least 1-2 years of office experience, including data entry, process analysis, and extensive computer skills in a related environment. Experience providing administrative support across multiple departments. Experience in public speaking and delivering information effectively. Ability to handle sensitive student information with discretion. Familiarity with database and administrative systems.
Ability:
a. Proficiency in Microsoft Suite (especially Excel), Banner, Insight, etc.
b. Ability to organize and prioritize work responsibilities.
c. Ability to present clear and concise information, both orally and in writing.
d. Foster a collaborative and supportive work environment.
e. Strong problem-solving skills.
f. Attention to detail.
g. Organizational and critical thinking skills.
h. Ability to connect with and support students.
i. Ability to manage multiple tasks.
j. Experience in coordinating and meeting deadlines.
k. Ability to work on various projects in a fast-paced environment.
Benefits:
Benefits include health, dental, vision, life, and long-term disability insurance, along with several defined contribution retirement plans for full-time positions. Employees at UNC receive sick leave, and additional leave options may be available based on position.
Full-time employees are eligible for tuition waiver benefits, and dependents and spouses of UNC employees working at 0.5 FTE or above qualify for undergraduate dependent tuition grants of up to 50%. These grants cover in-state tuition charges. Additional requirements may apply. Other benefits may be available based on position.
About UNC
The University of Northern Colorado is a public doctoral/research institution located in Greeley, Colorado. UNC's commitment to education began in 1889 and continues to be a transformational force for our students.
According to CollegeNet's Social Mobility Index, UNC ranked #1 in social mobility. UNC is also dedicated to providing faculty and staff with the support they need to succeed professionally and personally.
Commitment to Diversity, Equity, Inclusion, and Belonging
The University of Northern Colorado believes that diversity, equity, inclusion, and belonging are essential for creating an inclusive community and fostering a campus culture where everyone can thrive.
UNC supports the growth of individuals who value race, gender, sexual orientation, gender identity/expression, lifestyle, age, educational background, national origin, religion, or physical ability, honoring the intersectionality of our campus.
AAEO Employer
The University of Northern Colorado is an Affirmative Action/Equal Opportunity employer committed to a culturally diverse staff, faculty, and student body.
The University will not engage in unlawful discrimination in employment or educational services against any person based on race, color, religion, gender, age, national origin, disability, or veteran status. Individuals with veteran status and disabilities are encouraged to apply.
It is the University's policy to prohibit discrimination in employment or educational services based on sexual orientation or political affiliation.
The University will also take affirmative action to ensure that student applicants and enrolled students are treated without regard to race, religion, gender, age, national origin, disability, or veteran status.
Background Check
Satisfactory completion of a background check, educational verification, and authorization to work in the United States is required after a conditional offer of employment has been made.
The successful candidate must submit original transcripts within one month of hire.
Clery Act
In compliance with the Clery Act, the most recent University of Northern Colorado Annual Campus Security and Fire Safety Report is available online.
A paper copy can be requested at the UNC Police Department. This report contains crime statistics and policy statements related to safety, conduct processes, and Title IX investigations.