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Facilities Operations Coordinator

2 months ago

Bethlehem, Pennsylvania, United States InsideHigherEd Full time

Position Overview: This role involves providing essential administrative and clerical support to the Facilities department. The successful candidate will handle various tasks including responding to maintenance requests and managing work orders.

Key Responsibilities:

  1. Maintain a centralized communication system for work requests, ensuring efficient tracking of job costs and labor.
  2. Process and distribute scheduled preventive maintenance work orders.
  3. Verify and enter charges related to labor, inventory, and external vendors.
  4. Assist in managing the departmental work order database.
  5. Prepare and verify vendor invoices for processing.
  6. Support the CMMS System Administrator by creating custom reports and training staff on new modules.
  7. Perform administrative duties including monitoring purchasing cards and providing backup support for clerical tasks.
  8. Coordinate month-end and year-end closing activities, including inventory audits.

Qualifications:

  • High school diploma or equivalent experience.
  • Three to five years of relevant work experience.
  • Strong analytical and problem-solving skills.

Special Considerations: This position may offer the flexibility to work partially remote as determined by the supervisor.

Lehigh University is committed to fostering an equitable community and encourages applications from diverse backgrounds.