Office Assistant II
1 day ago
Job Title:
Office Assistant II
Job Summary:
This position serves as a clerk to the Adjunct Faculty Center, requiring a high level of confidentiality, professionalism, and efficiency. The successful candidate will have a variety of clerical and secretarial duties, exercising discretion and making considerable judgments, initiative, and independent action in establishing or adapting work procedures to new situations.
Key Responsibilities:
- Respond to adjunct faculty inquiries regarding college procedures and provide support with the use of computer and office equipment in the Center.
- Answer phone calls, take and relay messages, and distribute adjunct faculty mail.
- Handle emergency absence reporting, room conflicts, and faculty/student communication issues.
- Process, create, and publish results of student course evaluations.
- Process equipment and supply requests, work orders, and other facility-related requests.
- Prepare and type correspondence, documents, internal and external reports, and other related materials.
- Maintain a high level of confidentiality related to students, faculty, and staff.
- Work collaboratively across college departments and with individuals.
- Plan and schedule appointments, events, and maintain calendars.
- Notify department chairs and secretaries of instructor notices related to tardiness or absence.
- Review office procedures and suggest necessary changes.
- Participate in achieving departmental and college goals and objectives.
- Perform related duties as assigned.
Requirements:
- High school degree or equivalent.
- Three (3) years of progressively responsible clerical experience.
- Extensive personal computer skills and a thorough knowledge of software applications, including Microsoft Office and Excel, Student Information Systems, e-mail, and Internet.
- Effective organizational and interpersonal skills.
- Ability to work effectively in a fast-paced, customer-focused, and rapidly changing environment.
- Self-motivated, self-directed work ethic, and enthusiastic contributing team member.
- Ability to establish and maintain cooperative and effective working relationships with other members of the college and community, displaying cultural competence and emotional intelligence.
- Demonstrated commitment to the college's core values of respect and inclusion, sustainability, integrity, collaboration, humor, and well-being, innovation, and quality.
Preferred Qualifications:
- Associate's degree.
- English and Spanish verbal and written communication proficiency.
- Demonstrated multicultural competence.
Physical Demands:
- Normal office physical demands.
- Ability to travel between campus locations and to and from community events.
- Ability to travel in state and nationally.
Working Conditions:
- Duties are performed indoors in the usual office and/or outdoor environment.
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