Chief Administrative Support Officer

2 days ago

Washington, Washington, D.C., United States Fathom Management LLC Full time
Job Description

Estimated Salary: $80,000 - $100,000 per year

Fathom Management LLC seeks a highly skilled and experienced Executive Assistant to support our senior leaders in Washington, D.C. As an Executive Assistant, you will provide administrative support to aid analysts, warfighters, and decision-makers.

The ideal candidate will have a strong understanding of Microsoft products, calendar management, SharePoint, and MS Teams. Excellent written and verbal communication skills are essential, as you will be interfacing with senior leaders across the organization and government agencies.

As an Executive Assistant, your responsibilities will include:

  • Answering telephones, recording messages, forwarding calls, and responding to inquiries.
  • Scheduling, coordinating, and providing support for meetings, events, interviews, appointments, and other activities.
  • Drafting, editing, and facilitating timely responses to routine and priority correspondence.
  • Tracking incoming and outgoing correspondence, ensuring coordination of responses within established deadlines.
  • Preparing files for circulation, monitoring progress, and maintaining hard copy and electronic files.
  • Drafting, editing, and developing talking points, public presentations, reports, educational materials, brochures, fact sheets, and other materials.
  • Resolving administrative problems and inquiries, recommending efficiencies and best practices.
  • Facilitating security clearances, foreign visitor requests, and unique processing requirements for staff travel, government officials, and media representatives.
  • Preparing or assisting with statistical and narrative reports and PowerPoint presentations.

Requirements:

  • An Associate's degree and at least 10 years of job-related experience or equivalent.
  • Excellent written communication skills, working knowledge of word processing and integrated software applications, and strong organizational skills.
  • Experience working with senior-level management.
  • Able to pass and maintain a Security Clearance.

Working Conditions:

  • This position may require unconventional work hours due to crisis management.
  • This position will be based in a busy and dynamic office environment, subject to frequent changes in priorities.
  • Normal work hours are Monday-Friday 8:00am to 5:00pm (or as otherwise directed by the government), with extended hours required occasionally.
  • Must be able to work independently, using good judgment and discretion on assigned tasks, and accept direction on given assignments.

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