Administrative Assistant

4 days ago

Ithaca, New York, United States Maguire Automotive Group Full time
Job Description

At Maguire Automotive Group, we are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will be responsible for assisting with the preparation and processing of vehicle sales documents, including tax and title documents, and submitting legal transfer documents to the DMV.

Key Responsibilities:

  • Preparing tax and title documents for vehicle sales
  • Submitting legal transfer documents to the DMV
  • Preparing stock cards for new and used vehicles
  • Receiving and processing paperwork from the financial department
  • Posting vehicle sales and purchases according to accounting and VMS
  • Inputting inventory control information
  • Preparing trade-in vehicle files
  • Posting aftermarket information to the online spreadsheet
  • Ensuring that name and address files are updated on an ongoing basis
  • Performing clerical duties such as typing, filing, and sorting mail as needed

Requirements:

  • High School Diploma or General Educational Diploma (GED)
  • Experience as a title clerk or general accounting experience desired
  • Adherence to laws and confidentiality guidelines

Preferred Skills and Attributes:

  • Ability to manage multiple priorities effectively and multitask
  • Strong organizational skills and attention to detail
  • Excellent verbal, written, and electronic communication skills
  • Ability to interact well with customers and coworkers, be a team player, and maintain a professional demeanor

Equipment, Machines and Software Used:

  • Computer software: Microsoft Office to include Word, Outlook, Excel, and QuickBooks

Physical and Mental Requirements:

  • Ability to sit, stand, walk, talk, hear, use hands to finger, grasp, handle or feel, push, pull, reach, crouch, bend, kneel, climb, and perform repetitive motions of the hands and/or wrists
  • Mental and visual attention required to perform work dealing primarily with preparing and analyzing data and figures, using a computer terminal, and reading

Physical Exertion:

  • Exerts up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently to lift, carry, push, pull, or otherwise move objects
  • Light exertion can involve sitting, walking and/or standing most of the time

Environmental Conditions:

  • Work is performed in an office setting
  • Occasional weekend and evening hours are required

Hazards and Safety Precautions:

  • Hazards: Slips, trips and falls, ergonomic injuries, and occasional lifting
  • Safety Precautions: Breaks are encouraged to allow for stretching and training is provided covering slips, trips, and falls, safe lifting and stretching techniques

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