Trust and Estates Legal Support Specialist

1 week ago


Ithaca, New York, United States Jobot Full time
Job Summary

We are seeking a highly skilled and organized Trust and Estates Legal Support Specialist to join our team at Jobot. As a key member of our Trust and Estates department, you will provide comprehensive administrative support to our attorneys and paralegals, ensuring the smooth operation of our practice.

Key Responsibilities

- Offer administrative support to attorneys and paralegals, covering both legal and non-legal tasks
- Engage with clients, administrative agencies, and court personnel to facilitate effective communication and case management
- Manage e-filing and coordinate paper filings of documents to ensure timely and accurate submissions
- Handle time entry and billing to ensure accurate invoicing and payment
- Provide advanced calendar management for attorneys, coordinating in-person meetings, virtual sessions, and conference calls
- Perform various administrative tasks to enable attorneys to effectively serve clients
- Act as the main point of contact for internal and external clients, providing exceptional customer service and support

Requirements

- Previous experience as an Administrative/Legal Assistant, with experience in Trust & Estates
- Professional demeanor with a strong focus on client service; must have excellent communication skills, attention to detail, and the initiative to complete tasks independently
- Proficiency in Microsoft Office suite (Word, Excel, Outlook)
- Ability to multi-task and adapt to shifting work priorities as needed
- Strong organizational skills, good judgment, and the ability to prioritize work and meet deadlines

What We Offer

- A dynamic and supportive work environment with a close-knit team
- Opportunities for professional growth and development, with a focus on associate development and mentorship
- Excellent benefits, including medical and dental coverage, firm-paid life insurance, a 401(k) with a 3% safe harbor contribution, an Employee Assistance Program, flexible spending accounts, and a generous time-off package

How to Apply

Interested candidates should submit their resume and a cover letter outlining their qualifications and experience. We look forward to hearing from you
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