Administrative Support Specialist

1 month ago

Ithaca, New York, United States Cayuga Health System Full time
Job Overview

Cayuga Health System is seeking a highly skilled and organized Administrative Assistant II to join its Senior Management Team. This role will provide administrative and organizational support to the leadership team, ensuring smooth operations within the organization.

Key Responsibilities
  • Provide administrative support to the SVP, VP, and AVP, including calendar management, email coordination, and meeting preparation.
  • Compile, edit, and prepare documents, correspondence, and presentations.
  • Manage daily schedules, develop and maintain a system to alert executives of upcoming deadlines, incoming requests, and events.
  • Remain knowledgeable about strategic goals and issues of importance to the COO's office to make informed decisions.
  • Coordinate travel and overnight accommodations, as well as large-scale meetings across the health system and with external parties.
  • Provide exceptional customer service, greeting people with a professional and welcoming focus.
  • Assist with coordination, preparation, editing, and submission of presentations and reports for meetings, including Board of Directors and Senior Leadership.
Requirements
  • Minimum of five years of experience as an Administrative Assistant or similar role.
  • Proficient in Word, Excel, and PowerPoint.
  • Strong communication skills, with the ability to handle confidential information with discretion.
  • Sound decision-making and judgment, with the ability to think and act under pressure.
  • Strong organizational skills, with attention to detail and accuracy.
  • Self-motivated, with the ability to work without close supervision.
Preferred Qualifications
  • Associates degree in a related field, such as Business Administration, or a Bachelor's degree.
Work Environment

The employee will work in a pleasant office environment with typical noise levels. The Administrative Assistant will occasionally travel to other organization and affiliate locations throughout the course of the job to meet with employees, attend meetings, and other related activities.

Pay Range Disclosure

$23.25 to $26.50 per hour.

Cayuga Health System is an Equal Employment Opportunity employer, committed to treating all patients, providers, staff, and volunteers equitably and with dignity. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, gender identity, age, or other applicable protected characteristics.

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