Administrative Support Specialist

1 month ago

Ithaca, New York, United States Cayuga Health System Full time
Job Title: Administrative Assistant II

Cayuga Health System is seeking an experienced Administrative Assistant II to provide exceptional support to our Senior Management Team. This is a full-time position working days, with a competitive hourly rate of $23.25 to $26.50.

Job Summary:

The Administrative Assistant II will play a crucial role in facilitating the leadership team's effectiveness, managing administrative tasks, and ensuring smooth operations within the organization. This includes providing administrative and organizational support, coordinating travel and meetings, and maintaining timely day-to-day communication and coordination.

Key Responsibilities:
  • Support the Senior Management Team by providing administrative and organizational support, including calendar management, email coordination, and meeting preparation.
  • Manage daily schedules, develop and maintain a system to alert executives of upcoming deadlines, incoming requests, and events.
  • Compile, edit, and prepare documents, correspondence, and presentations, and arrange for distribution.
  • Coordinate travel and overnight accommodations, as well as large-scale meetings across the health system and with external parties.
  • Provide exceptional customer service, greeting people with a professional and sensitive manner, and managing day-to-day priorities and challenges.
  • Assist with coordination, preparation, editing, and submission of presentations and reports for meetings, including Board of Directors and Senior Leadership.
  • Perform other duties as assigned.
Requirements:
  • Minimum of five years of experience as an Administrative Assistant (or similar role) required.
  • Proficient in Word, Excel, and PowerPoint.
  • Strong communication skills (written and oral) and ability to handle confidential information with discretion.
  • Sound decision-making and judgment with the ability to think and act under pressure while consistently exercising discretion.
  • Strong organizational skills needed.
  • Requires a professional and sensitive manner with patients, visitors, employees, and medical staff.
  • Must be self-motivated with the ability to work without close supervision.
  • Attention to detail and accuracy is critical.
Preferred Qualifications:
  • Associates degree in a related field, such as Business Administration, and/or Bachelor's degree preferred. Relevant experience will be considered for the right candidate.
Work Environment:

The employee is often required to sit and use their hands and fingers, to handle or feel and to manipulate keys on a keyboard. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision.

The work environment is a pleasant office environment with typical noise level. The Administrative Assistant is occasionally required to travel to other organization and affiliate locations throughout the course of the job to meet with employees, attend meetings, and other related activities.

Pay Range Disclosure:

$23.25 to $26.50 per hour.

Cayuga Health System is an Equal Employment Opportunity employer, committed to treating all patients, providers, staff, and volunteers equitably and with dignity, ensuring the highest levels of safety, care, and respect, and striving to recognize and overcome biases and policies that contribute to disparities in healthcare access, equitable care, and positive health outcomes for all.

If you require reasonable accommodation to complete a job application, pre-employment testing, a job interview, or to otherwise participate in the hiring process, please contact the Cayuga Health Talent Acquisition team at talentacquisition@cayugahealth.org.

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