Administrative Support Specialist

1 week ago

San Diego, California, United States Lead Staffing Full time
Job Overview

The role of the Production Assistant is crucial in providing comprehensive administrative support within the Program Management Office (PMO). This position is responsible for a variety of tasks that ensure smooth office operations and project management efficiency.

Key Responsibilities
  • Manage incoming phone calls and direct them to the appropriate team members.
  • Prepare and distribute copies of new work orders to relevant personnel.
  • Draft and submit Inspection Deficiency Reports (IDRs) for review and approval.
  • Track and manage the submission of reports to clients and contractors.
  • Organize and maintain all project documentation by work item and order number.
  • Provide necessary copies for supervisors and ensure proper filing.
  • Notify Production Managers of any rejected reports.
  • Ensure the integrity of job files throughout the duration of open work orders.
  • Process Personal Time Off requests and manage scheduling in the Outlook Calendar.
  • Document meeting minutes and create basic administrative correspondence.
  • Assist Program Managers and Project Managers with various administrative tasks.
  • Order and organize office supplies to maintain a tidy workspace.
  • Perform additional duties as assigned.
Qualifications
  1. A minimum of 2 years of experience in an office environment.
  2. Strong written and verbal communication skills, with a focus on teamwork.
  3. Familiarity with job management systems and billing processes.
  4. Ability to work independently with minimal oversight.
  5. Exceptional organizational and filing skills.
  6. Experience collaborating with managers and supervisors at all levels.
  7. Excellent customer service and phone etiquette.
  8. Commitment to integrity and professionalism in all business interactions.
  9. Proficiency in Microsoft Office applications.
  10. Knowledge of relevant trades such as welding, machining, and electrical work.
  11. Demonstrated problem-solving and conflict-resolution abilities.
  12. Strong listening skills and the ability to provide clear direction.
Education
  • High school diploma or GED is required; completion of college courses with a focus on Business is preferred.
Benefits
  1. Health insurance coverage
  2. 401(k) retirement plan
  3. Paid holidays
  4. Paid sick leave

*Benefits are subject to eligibility requirements.*

Lead Staffing is an Equal Opportunity and Affirmative Action Employer, committed to fostering a diverse and inclusive workplace. We value the contributions of all employees and seek to create an environment of mutual respect.

  • Administrative Support Specialist

    1 week ago

    San Diego, California, United States Rose International Full time

    Job Title: Administrative Support SpecialistRose International is seeking a highly organized and detail-oriented Administrative Support Specialist to provide critical support to our teams. As an Administrative Support Specialist, you will play a vital role in enabling our teams to focus on high-priority tasks and drive business growth.Key...

  • Administrative Support Specialist

    2 days ago

    San Diego, California, United States Rose International Full time

    Job Summary:Rose International is seeking an experienced Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide clerical and administrative support to our teams, allowing them to focus on gaining skills and knowledge, and completing new responsibilities in the new electronic health record.Key...

  • Administrative Support Specialist

    2 weeks ago

    San Diego, California, United States Bowhead UIC Technical Services Full time

    Position OverviewADMINISTRATIVE SUPPORT SPECIALIST:Bowhead is seeking an Administrative Support Specialist who will be assigned to specific Chief Counsel Offices or sub/satellite locations within that Counsel's operational area. The Chief Counsel's office manages sensitive and high-level documentation and is part of the Department of Homeland Security.This...

  • Administrative Support Specialist

    2 weeks ago

    San Diego, California, United States MANCON, LLC Full time

    Job OverviewPosition Title: Administrative Support SpecialistJob Type: Full-TimeWork Schedule: Monday - FridayShift: Day ShiftRole Summary:The Administrative Support Specialist will be responsible for delivering exceptional customer service across a variety of support functions for Active Duty Military, Reserve Duty Military, and DOD Civilian Personnel. This...

  • Administrative Support Specialist

    2 weeks ago

    San Diego, California, United States Darnall Charter School Full time

    Position OverviewWe are looking for an Administrative Support Specialist to become a vital part of our organization. In this role, you will undertake various clerical and administrative tasks to contribute to the operational efficiency of Darnall Charter School.Key Responsibilities:Compose written communications and formal documentsCoordinate and arrange...

  • Customer Support Specialist

    1 week ago

    San Diego, California, United States U.S. Legal Support Full time

    Job OverviewAre you passionate about delivering exceptional customer service and possess strong communication skills? Do you enjoy troubleshooting and assisting others?U.S. Legal Support is looking for a Customer Support Specialist who demonstrates excellent listening abilities, attention to detail, and proficient problem-solving skills. The responsibilities...

  • Administrative Support Specialist

    3 days ago

    San Diego, California, United States Tandem Diabetes Care Full time

    Job SummaryTandem Diabetes Care is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As a key member of our administrative staff, you will provide critical support to our operations and ensure the smooth day-to-day functioning of our office.Key ResponsibilitiesCommunication and ReceptionField incoming calls...

  • Administrative Support Specialist

    6 days ago

    San Diego, California, United States TrellisWare Technologies Full time

    About the RoleTrellisWare Technologies is seeking a highly organized and detail-oriented Administrative Support Specialist to join our People and Culture team. As a key member of our team, you will provide administrative support to ensure the smooth operation of our front desk and contribute to the overall effectiveness and efficiency of the organization.Key...

  • Administrative Support Specialist

    2 weeks ago

    San Diego, California, United States Merck Full time

    Position Summary:We are looking for a detail-oriented and efficient Administrative Support Specialist to assist our leadership team. This role is crucial in ensuring seamless operations within our department.Key Qualifications:Education: A minimum of a high school diploma or equivalent is required; additional qualifications in office management are...

  • Administrative Support Specialist

    2 weeks ago

    San Diego, California, United States Highbury Defense Group Full time

    Administrative Support Specialist at Highbury Defense GroupThis role is essential in delivering vital assistance to the Program Executive Office for Command and Control, Communication, Computers, and Intelligence (PEO C4I) as a SIPR Custodian. Key responsibilities include maintaining SIPR space security, managing schedules, preparing presentations,...

  • Administrative Support Specialist

    2 weeks ago

    San Diego, California, United States Highbury Defense Group Full time

    Security Office Support Specialist at Highbury Defense GroupThis role is essential in delivering vital assistance to the Program Executive Office for Command and Control, Communication, Computers, and Intelligence (PEO C4I) as a SIPR Custodian. Key responsibilities include maintaining SIPR space security, managing schedules, preparing presentations,...

  • Administrative Support Specialist

    1 week ago

    San Diego, California, United States Highbury Defense Group Full time

    Security Office Support Specialist at Highbury Defense GroupThis role is essential in delivering vital assistance to the Program Executive Office for Command and Control, Communication, Computers, and Intelligence (PEO C4I) as a SIPR Custodian. Key responsibilities include maintaining SIPR space security, managing schedules, preparing presentations,...

  • Client Relations and Administrative Support Specialist

    1 week ago

    San Diego, California, United States LNDRY Full time

    Job OverviewWe are looking for a dedicated Client Relations and Administrative Support Specialist to become a vital part of our team. In this role, you will assist customers by delivering detailed product and service information while addressing technical challenges. Additionally, you will provide support to our Administrative Manager with various office...

  • Administrative Support Specialist

    6 days ago

    San Diego, California, United States National Financial Partners Full time

    About the RoleNational Financial Partners is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As a key member of our Client Services team, you will play a critical role in providing exceptional support to our account teams, ensuring seamless day-to-day operations and exceptional client experiences.Key...

  • Project Administrative Support Specialist

    2 weeks ago

    San Diego, California, United States JT Wimsatt Full time

    Job OverviewJT Wimsatt Contracting, Inc. is a prominent entity in the construction sector, established in 1992 with a commitment to delivering projects that meet the highest standards of quality, timeliness, and budget adherence. We cater to a diverse clientele across both public and private sectors, engaging in a variety of construction endeavors including...

  • Administrative Support Specialist

    4 days ago

    San Diego, California, United States Randstad Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Randstad. As an Administrative Assistant, you will be responsible for providing administrative support to our hiring managers and ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support...

  • Administrative Support Specialist

    4 days ago

    San Diego, California, United States Grossmont Union High School District Full time

    Job Summary:We are seeking an experienced Administrative Assistant II to join our team at Grossmont Union High School District. As an Administrative Assistant II, you will provide administrative support to our staff and ensure the smooth operation of our office.Key Responsibilities:Provide administrative support to staff members, including answering phones,...

  • Administrative Support Specialist

    1 day ago

    San Diego, California, United States Grossmont Union High School District Full time

    Job Summary:Grossmont Union High School District is seeking a highly skilled and organized Administrative Assistant II to join our team. As an Administrative Assistant II, you will provide administrative support to our staff and ensure the smooth operation of our office.Key Responsibilities:Provide administrative support to staff members, including answering...

  • Office Scheduling and Administrative Support Specialist

    6 days ago

    San Diego, California, United States ComForCare Full time

    Comforcare Home Care in Central San DiegoWe are seeking a highly responsible and detail-oriented Office Scheduling and Administrative Support Specialist to join our team. This individual will be responsible for managing the scheduling of a large team of Caregivers and their daily client assignments, as well as performing various administrative tasks to...

  • Administrative Support Specialist

    1 week ago

    San Diego, California, United States Ultimate Staffing Full time

    Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Ultimate Staffing. As a key member of our front desk team, you will be responsible for providing exceptional customer service and administrative support to our staff and visitors.Key Responsibilities:Provide administrative support to our...