Food and Beverage Administrative Assistant

3 weeks ago


New York, New York, United States Grandlife Hotels Full time
Job Summary

The Grandlife Hotels F&B Office Coordinator is responsible for providing administrative support to the F&B team, ensuring timely and accurate reporting, and maintaining a high level of professionalism in all interactions. This role requires effective communication with vendors and guests, as well as the ability to work cohesively with the team to achieve stated objectives.

Key Responsibilities

* Assist with reconciling general ledger for all F&B outlets
* Assist with reconciling F&B monthly statements
* Generate Monthly Sales Mix Reports for all venues
* Create Purchase Orders for F&B outlets for all venues: Soho Grand Hotel, Roxy Hotel, Soho Diner, Kitchen
* Manage monthly declining balances for operating expenses
* Maintain accurate transfer records of products between hotels and within departments for proper accounting
* Process check requests for vendor payment
* Act as a liaison between vendors and hotel
* Assist in the Re-Bid process
* Process all F&B invoices into Yardi system
* Maintain a meticulously clean/organized workspace, in accordance with look book standards set, and inventory par levels
* Assist with any logistical & administrative duties assigned by the GL F&B Office Coordinator
* Professionally and clearly communicate on company email
* Follow safety guidelines

Requirements

* 1+ years of experience working in high volume & luxury properties
* 1+ years of experience in accounting practices
* Food and Beverage product knowledge
* Advanced computer skills
* Advanced Microsoft office
* Strong organizational skills
* Self-motivating and self-starting
* Dependable and punctual
* Must have flexible and open availability
* Ability to reach, bend, stoop, climb up and down stairs, and carry multiple objects
* Fluency in English both verbal and non-verbal
* Provide legible communication
* Compute basic arithmetic

Work Environment

* Food & Beverage outlets and Kitchen areas
* Standing for prolonged periods of time
* Under variable temperature conditions
* Under variable noise levels
* Around chemicals

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