Administrative Support Specialist

3 weeks ago


Albany, New York, United States The Colwell Law Group Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at The Colwell Law Group. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office, providing exceptional support to our attorneys and staff, and delivering outstanding client service.

Key Responsibilities
  • Manage incoming calls, emails, and correspondence, and direct them to the appropriate personnel.
  • Provide administrative support to attorneys, including preparing documents, managing files, and maintaining accurate records.
  • Assist with scheduling appointments, meetings, and events, and ensure that all necessary materials are prepared and available.
  • Maintain a clean and organized reception area, conference rooms, and kitchen areas, and ensure that all equipment is functioning properly.
  • Perform various administrative tasks, including data entry, mail distribution, and supply management.
  • Assist with billing and collections, including preparing and sending invoices, and following up on payments.
  • Provide exceptional customer service to clients, including responding to inquiries, resolving issues, and providing general information about our services.
Requirements
  • High school diploma or equivalent required; bachelor's degree preferred.
  • Minimum one year of administrative experience, preferably in a law firm or related field.
  • Excellent communication and interpersonal skills, with the ability to work effectively with attorneys, staff, and clients.
  • Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Valid driver's license and access to a reliable vehicle required.
What We Offer
  • Competitive salary and benefits package.
  • Opportunities for professional growth and development.
  • Collaborative and dynamic work environment.
  • Recognition and rewards for outstanding performance.


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