Office Coordinator

4 days ago

Seattle, Washington, United States Addison Group Full time
Office Administrator

At Addison Group, we are seeking a highly skilled and organized Office Administrator to join our dynamic Seattle office team.

Key Responsibilities:

  • Provide exceptional communication and liaison services to internal and external stakeholders, ensuring seamless collaboration and confidentiality.
  • Manage complex calendars for designated leaders, ensuring timely scheduling and coordination.
  • Implement and maintain document control, data, and information management systems, ensuring accuracy and compliance.
  • Prepare, edit, and submit high-quality reports, specifications, correspondence, spreadsheets, and presentations, adhering to branding guidelines.
  • Stay up-to-date with evolving digital platforms and processes, adapting to new technologies and tools.
  • Assist in proposal development, bid preparation, and presentation creation, ensuring timely and accurate submissions.
  • Support the administration of the Client Relationship Management (CRM) system, including opportunity creation, pipeline management, and contact database maintenance.
  • Ensure CRM data accuracy and reliability, regularly reviewing and updating records.
  • Conduct research to inform business development efforts, identifying new opportunities and partnerships.
  • Plan and coordinate office events, ensuring seamless execution and attention to detail.
  • Utilize Concur SAP for business travel, expense reports, and invoice processing.
  • Assist with professional license applications and renewals, ensuring compliance and accuracy.
  • Perform other duties as required, demonstrating flexibility and adaptability.

Qualifications:

  • Seattle resident with proximity to the office location.
  • Minimum four years of applicable experience in a similar role, preferably in professional services.
  • Associate or bachelor's degree in business or a related field is preferred.
  • Proficiency in MS Office Suite and other standard applications/software programs and databases is required.
  • Strong English grammar, spelling, punctuation, composition, drafting, and proofreading skills are essential.
  • Strong organizational skills and effective time management abilities.
  • Proactive, self-motivated individual with excellent communication and interpersonal skills.
  • Ability to work both independently and collaboratively within a team environment.
  • Excellent interpersonal skills, adept at building and managing relationships.
  • Diligent with attention to detail, committed to precision and excellence in every task.

  • Office Coordinator

    18 hours ago

    Seattle, Washington, United States Another Source Full time

    At Another Source, we're seeking an Office Coordinator to join our team in Tukwila, WA. As a key member of our corporate office, you'll oversee daily operations, provide administrative support, and ensure a well-organized office environment.Key Responsibilities:Manage the reception desk, greet visitors, and handle phone calls.Assist with office services,...

  • Office Coordinator

    3 weeks ago

    Seattle, Washington, United States LHH Full time

    {"title": "Office Administrator", "description": "Job SummaryLHH Recruitment Solutions is seeking a highly organized and detail-oriented Office Administrator to join our team in Seattle, WA. This is a 100% on-site role that will provide administrative support to our CEO and Sr Leadership, as well as manage all administration functions for our office.Key...

  • Office Coordinator

    3 weeks ago

    Seattle, Washington, United States LHH Full time

    Office AdministratorLHH Recruitment Solutions is seeking a highly organized and detail-oriented Office Administrator to join our team in Seattle, WA. This is a full-time, on-site position that will provide administrative support to our CEO and Sr Leadership team.Key Responsibilities:Provide administrative support to the CEO and Sr Leadership team, including...

  • Medical Office Coordinator

    5 days ago

    Seattle, Washington, United States destinationone Consulting Full time

    Medical Office AdministratorDestinationone Consulting is seeking a highly organized and detail-oriented Medical Office Administrator to join our team. As a key member of our healthcare recruitment team, you will be responsible for managing the daily operations of a medical office, ensuring efficient administrative processes, and providing exceptional service...

  • Development Coordinator

    2 weeks ago

    Seattle, Washington, United States Anti-Defamation League's Pacific Northwest Office Full time

    Job Title: Development CoordinatorJoin the Anti-Defamation League's Pacific Northwest Office as a Development Coordinator, supporting the Development team in securing support from individual donors and managing administrative tasks.Key Responsibilities:Support the Development team in all efforts to secure support from individual donors.Assist with Salesforce...

  • Medical Office Coordinator

    4 weeks ago

    Seattle, Washington, United States destinationone Consulting Full time

    Job Summarydestinationone Consulting is seeking a highly skilled Medical Office Administrator to manage the daily operations of a healthcare facility. As a key member of our team, you will be responsible for ensuring efficient administrative processes, providing excellent service to patients and staff, and maintaining the smooth functioning of the office.Key...

  • Medical Office Coordinator

    3 weeks ago

    Seattle, Washington, United States destinationone Consulting Full time

    Medical Office Administrator Job Descriptiondestinationone Consulting is a leading recruitment agency specializing in diverse sectors, including Healthcare, Health Tech, Government, Municipalities, NonProfits, Legal, and Public Accounting. We are building a comprehensive database of opportunities in these fields. By applying, you ensure our recruiters can...

  • Dental Office Coordinator Position

    3 days ago

    Seattle, Washington, United States Lina Kim DDS Full time

    Job Title: Office CoordinatorAre you a detail-oriented and organized individual looking for a challenging role in a dynamic dental practice?Lina Kim DDS is seeking a highly motivated and experienced Office Coordinator to join our team. As an Office Coordinator, you will be responsible for performing a variety of administrative tasks, including accounting,...

  • Development Coordinator

    3 weeks ago

    Seattle, Washington, United States Anti-Defamation League's Pacific Northwest Office Full time

    About the RoleWe are seeking a highly organized and detail-oriented Development Coordinator to join our team at the Anti-Defamation League's Pacific Northwest Office. The successful candidate will provide administrative and project management support to our Development team, ensuring the smooth execution of fundraising efforts and donor engagement...

  • Medical Office Coordinator

    7 hours ago

    Seattle, Washington, United States LifeStance Health Full time

    Job Summary:The Practice Coordinator is responsible for managing the front office daily activities for their practice location, ensuring quality customer service to in-person and remote patients and clinicians.Key Responsibilities:Create a positive work environment and support in-office clinician and staff engagement activities to promote LFST culture,...

  • Medical Office Coordinator

    4 weeks ago

    Seattle, Washington, United States destinationone Consulting Full time

    Job Overviewdestinationone Consulting is a leading recruitment agency specializing in diverse sectors, including Healthcare, Health Tech, Government, Municipalities, Non-Profits, Legal, Public Accounting, and more. We are proactively building a data bank for opportunities in these fields. By applying, you ensure our recruiters can quickly match you with...

  • Office Coordinator

    4 weeks ago

    Seattle, Washington, United States PCC Natural Markets Full time

    Job SummaryWe are seeking a highly skilled and professional Office Administrator to join our team at PCC Natural Markets.The successful candidate will be responsible for providing exceptional customer service to internal coworkers and external visitors, while also coordinating Front Desk duties with ease.Key Responsibilities:Screen and route calls in a...

  • Medical Office Coordinator

    1 week ago

    Seattle, Washington, United States Sea Mar Community Health Centers Full time

    Job SummarySea Mar Community Health Centers is seeking a skilled Medical Receptionist to join our team at our Des Moines, WA Medical Clinic. As a Medical Receptionist, you will play a vital role in coordinating medical appointments, managing patient data, and ensuring the smooth operation of our front office.About the RoleThis is an on-call position, and we...

  • Development Coordinator

    2 weeks ago

    Seattle, Washington, United States Anti-Defamation League's Pacific Northwest Office Full time

    Job Title: Development CoordinatorJoin the Anti-Defamation League's Pacific Northwest Office as a Development Coordinator, providing administrative and project management support to the Director of Development and Development team.Responsibilities:Support the Development team in securing support from individual donors, including Salesforce database entries...

  • Administrative Coordinator

    2 weeks ago

    Seattle, Washington, United States Pacific Office Automation Full time

    Career Opportunities with Pacific Office AutomationPacific Office Automation is a leading provider of document imaging and technology solutions. We are seeking an experienced Administrative Assistant to join our team in Seattle, WA.About the RoleThis is an entry-level position that requires strong organizational and communication skills. The successful...

  • Dental Office Coordinator

    2 weeks ago

    Seattle, Washington, United States Jahyun Koo DDS Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Dental Receptionist to join our team at Jahyun Koo DDS. As a key member of our front office staff, you will be responsible for providing exceptional patient care and ensuring a smooth and efficient experience for our patients.Key ResponsibilitiesPatient Communication: Establish and maintain...

  • Medical Office Coordinator

    3 days ago

    Seattle, Washington, United States Sea Mar Community Health Centers Full time

    Job SummarySea Mar Community Health Centers is seeking a skilled Medical Receptionist to join our team at our Des Moines, WA Medical Clinic. As a Medical Receptionist, you will play a vital role in coordinating medical appointments, posting patient data, generating medical records, and facilitating the delivery of medical care services to patients.Key...

  • Dental Office Coordinator

    4 weeks ago

    Seattle, Washington, United States SEA MAR Community Health Centers Full time

    Job Summary:We are seeking a skilled Dental Receptionist to join our team at SEA MAR Community Health Centers in Seattle. As a key member of our dental team, you will be responsible for coordinating dental appointments, managing patient data, and providing exceptional customer service to our diverse patient population.Key Responsibilities:Coordinate dental...

  • Dental Office Coordinator

    1 week ago

    Seattle, Washington, United States Dentologie Full time

    About DentologieDentologie is a dynamic and innovative dental office that prioritizes patient care and satisfaction. We are seeking a highly skilled and motivated Front Desk Concierge to join our team.Job SummaryThe Front Desk Concierge is responsible for delivering exceptional patient care, ensuring a seamless and efficient experience for our patients. This...

  • Office Coordinator

    3 weeks ago

    Seattle, Washington, United States Evergreen Tractor Full time

    About Evergreen TractorWe are a leading heavy construction equipment rental and sales company located in a prime position to serve our clients.Our team is dedicated to providing exceptional service and support to our customers, and we are seeking a reliable and detail-oriented individual to join our office team.Job SummaryWe are looking for a skilled Office...