Office Coordinator
4 days ago
At Addison Group, we are seeking a highly skilled and organized Office Administrator to join our dynamic Seattle office team.
Key Responsibilities:
- Provide exceptional communication and liaison services to internal and external stakeholders, ensuring seamless collaboration and confidentiality.
- Manage complex calendars for designated leaders, ensuring timely scheduling and coordination.
- Implement and maintain document control, data, and information management systems, ensuring accuracy and compliance.
- Prepare, edit, and submit high-quality reports, specifications, correspondence, spreadsheets, and presentations, adhering to branding guidelines.
- Stay up-to-date with evolving digital platforms and processes, adapting to new technologies and tools.
- Assist in proposal development, bid preparation, and presentation creation, ensuring timely and accurate submissions.
- Support the administration of the Client Relationship Management (CRM) system, including opportunity creation, pipeline management, and contact database maintenance.
- Ensure CRM data accuracy and reliability, regularly reviewing and updating records.
- Conduct research to inform business development efforts, identifying new opportunities and partnerships.
- Plan and coordinate office events, ensuring seamless execution and attention to detail.
- Utilize Concur SAP for business travel, expense reports, and invoice processing.
- Assist with professional license applications and renewals, ensuring compliance and accuracy.
- Perform other duties as required, demonstrating flexibility and adaptability.
Qualifications:
- Seattle resident with proximity to the office location.
- Minimum four years of applicable experience in a similar role, preferably in professional services.
- Associate or bachelor's degree in business or a related field is preferred.
- Proficiency in MS Office Suite and other standard applications/software programs and databases is required.
- Strong English grammar, spelling, punctuation, composition, drafting, and proofreading skills are essential.
- Strong organizational skills and effective time management abilities.
- Proactive, self-motivated individual with excellent communication and interpersonal skills.
- Ability to work both independently and collaboratively within a team environment.
- Excellent interpersonal skills, adept at building and managing relationships.
- Diligent with attention to detail, committed to precision and excellence in every task.
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