Legal Administrative Assistant

3 days ago

San Francisco, California, United States Ropes & Gray Full time
About Ropes & Gray

Ropes & Gray is a leading global law firm with a strong presence in major business centers worldwide. Our firm has been consistently recognized for its excellence in various practice areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring.

Job Summary

The Administrative Resource Center Legal Administrative Assistant provides critical support to a team of attorneys, paralegals, and business support personnel. Key responsibilities include building relationships with team members, creating and editing documents, performing document comparisons, entering and editing daily time, arranging travel, coordinating meeting arrangements, and providing overflow support for LEAs.

Key Responsibilities
  • Develop and maintain effective relationships with internal stakeholders
  • Coordinate travel arrangements, including booking flights, hotels, and transportation
  • Process invoices and expense reports
  • Support the clean-up of diary entries according to client guidelines; transfer time to appropriate matters as necessary
  • Manage and coordinate logistics for meetings or events
  • Provide general administrative support, such as photocopying, scanning, and filing documents
  • Handle incoming and outgoing mail and packages
  • Collaborate with other departments and team members on various projects
  • Assist in the coordination of special projects and initiatives as assigned
  • Demonstrate technical proficiency in MS Office (Word, Excel, PowerPoint, and Outlook) applications
  • Maintain confidentiality and handle sensitive information with discretion
  • Be proactive, resourceful, and adaptable to handle unexpected tasks and challenges
  • Execute work with a high degree of precision and accuracy
Qualifications
  • College degree or equivalent
  • Expert proficiency with MS Office (Word, Excel, PowerPoint, and Outlook) applications
  • Strong organizational skills that reflect the ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail
  • Strong interpersonal skills and the ability to build relationships with internal and external lawyers, staff, and clients
  • Expert communication skills
  • Proactive approach to problem-solving and strong decision-making capability
  • Experience working in a law firm, professional services organization, or customer service capacity
Compensation and Total Rewards Package

Ropes & Gray offers a comprehensive Total Rewards package to our business support team members, including comprehensive health and well-being benefits, personal and professional development opportunities, career growth opportunities, and a collegial and supportive culture. The anticipated pay range for this role is $69,000 to $100,000 in SF, which represents our good faith and reasonable estimate of the starting salary range at the time of posting. In addition, this role is eligible for a discretionary bonus based on performance.

Working Conditions

This position requires hybrid on-site presence as an essential function of the role. Consistent and predictable on-site presence is required for ongoing business continuity, professional development, and effective collaboration with colleagues and management.

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