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Bilingual Family Outreach and Enrollment Coordinator

2 months ago

Washington, Washington, D.C., United States Capital City Public Charter School Full time

About Capital City Public Charter School

Capital City is in search of dynamic, skilled, and dedicated individuals to join our mission-driven team.

At Capital City, we strive to redefine educational excellence. Our team members are empathetic, solution-focused, and steadfast in their dedication to providing every child, regardless of background or ability, with the tools necessary for success. If you are passionate about shaping future leaders, we encourage you to consider this opportunity.

Position Overview

This role is a full-time, 12-month position that is exempt from overtime compensation under the Fair Labor Standards Act.

Why Choose Capital City?

Collaborative Achievement: Our staff work collaboratively to tackle challenges, celebrate achievements, and foster a supportive learning environment.
Diversity, Equity, and Inclusion: We view the diversity of our staff and students as our greatest strength. We are committed to promoting equity and cultivating a culture of inclusivity.

Key Responsibilities

Family Engagement and Communication

  • Address parent inquiries and concerns.
  • Share opportunities and important information with families.
  • Act as a liaison for PSA leaders in organizing events and identifying volunteer roles for families.
  • Promote school events in both English and Spanish.
  • Assist with the translation of brief documents for families.
  • Manage family communication lists and automated calling systems; provide training to staff as necessary.
  • Support the planning and execution of school-wide and campus events.
  • Oversee Lower School Classroom newsletters.
  • Draft and manage the weekly family newsletter.
  • Maintain the community closet for families, with assistance from the development team.

Re-Enrollment Support

  • Prepare and distribute re-enrollment information; assist families throughout the re-enrollment process.
  • Coordinate special enrollment events and extended hours sessions.

Admissions and Enrollment for New Families

  • Organize recruitment fairs and other outreach events.
  • Develop a strategic plan for student recruitment, particularly for transition grades.
  • Coordinate participation in community events with staff and parent volunteers.
  • Manage Open Houses for prospective families.
  • Provide essential information to new and prospective families, including tours for matched and waitlisted families.
  • Serve as the primary contact for MySchoolDC, ensuring compliance with submission deadlines.
  • Maintain thorough knowledge of Capital City and MySchoolDC recruitment policies.
  • Facilitate student shadow days as required.
  • Manage student waitlists and communicate with administrators regarding admissions offers.
  • Ensure all necessary documentation is collected from new families.
  • Support the Compliance team in preparation for enrollment audits.
  • Inform families about summer orientation sessions.

Front Office Support and Additional Duties

  • Provide backup support to front desk personnel as needed.
  • Assist with all-school mailings.
  • Verify familial relationships in the student information system.
  • Perform other duties as assigned by the Director of Family Engagement and Admissions.

Qualifications

  • Fluency in both Spanish and English is required.
  • A Bachelor's Degree is preferred; at least 60 credit hours towards a Bachelor's degree is desired.
  • Familiarity with resources and services available to families in the Washington, DC area.
  • A minimum of 2 years of experience working with diverse families in urban environments.
  • Willingness to work some evenings and weekends to support family events.
  • Proficiency in Excel, Google Suite, and database management.
  • Strong attention to detail for accurate data collection and organization.

All staff members must also meet the hiring requirements at Capital City, including passing a criminal background check.

Equal Opportunity Employer

Capital City is committed to equal employment opportunities and does not discriminate based on race, color, national origin, marital status, religion, sex, age, sexual orientation, disability, or any other protected status. Employment decisions are made solely based on individual qualifications related to the position's requirements.