Medical Staff Office Coordinator

4 days ago

Lewiston, Maine, United States Covenant Health Full time

About the Role

The Medical Staff Office Coordinator plays a vital role in maintaining and improving medical staff functions related to credentialing and re-credentialing at Covenant Health. This position is responsible for managing the scheduling of meetings and maintaining meeting minutes, as well as the administrative policy manual. The successful candidate will assist the Vice President of Medical Affairs in the development and management of other medical staff functions and activities, including quality assessment and performance improvement, compliance with regulatory and accrediting agency standards, bylaws review and revision, and other duties as directed.

Key Responsibilities

  • Supports and promotes the mission and values of Covenant Health Ministry.
  • Facilitates, attends, and takes minutes for Medical Staff Committee meetings monthly. Maintains committee membership, terms, and attendance rosters for each committee. Tracks medical staff issues to ensure they are addressed timely.
  • Prepares and distributes meeting materials.
  • Coordinates communications of Vice President, Medical Affairs/Quality to System Medical Staff Directors and departments.
  • Screens incoming calls and visitors for the Vice President, Medical Affairs/Quality, Director of Performance Improvement, and for other Medical Affairs/Quality Department personnel as needed.
  • Coordinates the schedule for the Vice President, Medical Affairs, and other Medical Affairs/Quality leadership team members and Senior Leaders as needed.
  • Codes, tracks, and processes locum invoices.
  • Coordinates conference room scheduling for various personnel throughout the system.
  • Responsible for opening and the distribution of incoming mail and other materials addressed to the Vice President, Medical Affairs/Quality, Director of Performance Improvement, and other Medical Affairs/Quality personnel on a timely basis.
  • Acts independently and makes decisions within established parameters on behalf of the Vice President, Medical Affairs/Quality, and Director of Performance Improvement as necessary.
  • Maintains supplies/inventory for the Medical Affairs/Quality Departments by preparing weekly store orders and purchase requisitions as needed.
  • Serves as the Travel Coordinator for the Medical Affairs/Quality departments working with the travel agency to make all travel arrangements.
  • Responsible for the organization, preparation, and distribution of monthly ED unassigned call schedule.
  • Coordinates annual events for the Medical Staff.
  • Assists the Vice President, Medical Affairs/Quality in the development, evaluation, improvement, and maintenance of the medical staff bylaws and the Health System's policy and procedures manuals.
  • Assists the Vice President, Medical Affairs with provider complaints.
  • Responsible for recording in the appropriate database and forwarding to appropriate leadership for follow-up and resolution.
  • Access privileged and confidential information concerning Medical Staff providers.
  • Performs other related duties as may be requested or assigned.
  • Assists with the completion of several annual surveys - DNV.
  • Works collaboratively within a cross-functional team of credentialing and enrollment professionals to provide full-service solutions to providers.
  • Facilitates initial appointment and reappointment credentialing for clinical providers including but not limited to physicians and various mid-level providers.
  • Gathers compiles, analyzes, and evaluates provider-specific information based on the requirements of each healthcare facility with strict attention to accreditation standards.
  • Critically analyzes data to create informed recommendations for credentialing, reappointment, and privileging proceedings in conjunction with Medical Directors.
  • Conducts, participates in, and maintains the development and enforcement of medical staff bylaws, rules and regulations, and policies that govern the activities of the medical staff.
  • Maintains all practitioner files to ensure compliance with DNV standards.
  • Works collaboratively with Quality Departments to establish and maintain workflows for privileging, OPPE/FPPE reporting, and other practitioner-based requirements.
  • Reviews provider information for accuracy and completeness and follow-ups with providers to obtain missing information.
  • Participates in process improvement activities.
  • Maintains good working relationships and open communication channels with internal and external customers including providers, specialty practices, leadership, healthcare facilities, and state and federal agencies.
  • Organizes and prioritizes workload and facilitates multiple projects within assigned deadlines.
  • Maintains personal adherence to professional and confidentiality standards established within the department and per legal, ethical, and internal policies.
  • Performs other credentialing, privileging, and licensing duties as assigned, including payor enrollment, and off-boarding.
  • Attends meetings as assigned and participates in educational activities to keep skills up to date.
  • Always demonstrates professionalism.
  • Displays cooperative behavior and interacts positively and effectively with others to promote a team environment.
  • Performs other duties necessary to maintain the overall efficiency and continuity of the department.
  • Maintains all required competencies and completes annual compliance courses on time.
  • The schedule will be somewhat fluid to account for meetings held outside of standard office hours.
  • Other duties as consistent with this role.

  • Healthcare Staff Office Administrator

    2 weeks ago

    Lewiston, Maine, United States Covenant Health Full time

    Become a vital part of Covenant HealthWe are looking for a meticulous Healthcare Staff Office Administrator to enhance our medical operations. This position entails organizing meetings, upholding policies, aiding in quality evaluations, and ensuring adherence to regulatory standards. The Administrator will also streamline communication across various...

  • Office Coordinator

    2 weeks ago

    Lewiston, Maine, United States Promise Early Education Center Full time

    Position OverviewThe Promise Early Education Center (PROMISE) is dedicated to fostering the development of children, families, and staff. We offer early education and Pre-K services to children aged 6 weeks to 5 years through various programming options. Our mission emphasizes the vital role of parents as primary educators, and we strive to partner with...

  • Office Coordinator

    3 weeks ago

    Lewiston, Maine, United States Promise Early Education Center Full time

    Position OverviewThe Promise Early Education Center (PROMISE) is dedicated to fostering the development of children, families, and staff. We offer early education and Pre-K services to children aged 6 weeks to 5 years through various programming options.The Administrative Operations Associate plays a crucial role in ensuring the efficient functioning of the...

  • Office Coordinator

    3 weeks ago

    Lewiston, Maine, United States Promise Early Education Center Full time

    Position OverviewThe Promise Early Education Center (PROMISE) is dedicated to fostering the positive development of children, families, and staff. We provide early education and Pre-K services to children aged 6 weeks to 5 years through various programming options.The Administrative Operations Associate plays a crucial role in ensuring the efficient...

  • Healthcare Staff Coordination Specialist

    2 weeks ago

    Lewiston, Maine, United States Covenant Health Full time

    Become a vital part of Covenant HealthWe are looking for a meticulous Healthcare Staff Coordination Specialist to enhance our medical team operations. This position entails overseeing meetings, upholding policies, assisting with quality evaluations, and ensuring adherence to regulatory standards. The Specialist will also streamline communication across...

  • Healthcare Staff Coordination Specialist

    2 weeks ago

    Lewiston, Maine, United States Covenant Health Full time

    Become a vital part of Covenant HealthWe are looking for a meticulous Healthcare Staff Coordination Specialist to enhance our medical operations. This position entails organizing meetings, upholding policies, aiding in quality evaluations, and ensuring adherence to regulatory standards. The Specialist will also promote effective communication across various...

  • Medical Office Support Representative

    3 weeks ago

    Lewiston, Maine, United States Central Maine Medical Center Full time

    Position Overview:The Patient Services Representative at Central Maine Medical Center plays a crucial role in ensuring a seamless experience for patients within the Family Medicine office. This full-time position offers competitive compensation and a comprehensive benefits package.Key Responsibilities:The Patient Services Representative is tasked with a...

  • Medical Office Support Associate

    3 weeks ago

    Lewiston, Maine, United States Central Maine Medical Center Full time

    Join Our Team at Central Maine Medical CenterAt Central Maine Medical Center, we are dedicated to delivering outstanding care and experiences for our community and each other every day. We are currently seeking a Patient Services Representative to become a vital part of our team.Position Overview:This is a full-time role, eligible for benefits, with a...

  • Healthcare Administrative Coordinator

    2 weeks ago

    Lewiston, Maine, United States Covenant Health Full time

    Become a vital part of Covenant HealthWe are looking for a meticulous Healthcare Administrative Coordinator to enhance our medical staff operations. This position entails organizing meetings, upholding policies, aiding in quality evaluations, and ensuring adherence to regulations. The Coordinator will also promote communication among various departments and...

  • Healthcare Administrative Coordinator

    3 weeks ago

    Lewiston, Maine, United States Covenant Health Full time

    Become a vital part of Covenant HealthWe are looking for a meticulous Healthcare Administrative Coordinator to enhance our medical staff operations. This position entails organizing meetings, upholding policies, aiding in quality evaluations, and ensuring adherence to regulations. The Coordinator will also promote effective communication among various...

  • Patient Service Representative

    6 days ago

    Lewiston, Maine, United States Central Maine Medical Center Full time

    About the RoleCentral Maine Medical Center is seeking a highly skilled and detail-oriented Patient Service Representative to join our team. As a Patient Service Representative, you will play a vital role in ensuring the smooth operation of our medical office, providing exceptional patient care and support to our patients and their families.Key...

  • Patient Service Coordinator

    6 days ago

    Lewiston, Maine, United States Central Maine Medical Center Full time

    Job Summary: We are seeking a highly organized and detail-oriented Patient Service Contact Center Representative to join our team at Central Maine Medical Center. In this role, you will be responsible for coordinating and scheduling appointments for hospital-based departments and provider services.Key Responsibilities:Coordinate and schedule appointments for...

  • Registered Nurse

    2 weeks ago

    Lewiston, Maine, United States Tact Staff Full time

    Job Title: Registered Nurse - Travel Medical Surgical SpecialistCompany: Tact StaffJob Overview:Tact Staff is actively seeking a skilled travel nurse specializing in Medical Surgical for an exciting opportunity. This role is essential in delivering high-quality patient care across various medical disciplines.Key Responsibilities:- Provide direct and indirect...

  • Traveling Medical Imaging Specialist

    2 weeks ago

    Lewiston, Maine, United States Tact Staff Full time

    Job SummaryTact Staff is seeking a skilled Travel CT Technologist to join our team. As a Travel CT Technologist, you will be responsible for operating computed tomography (CT) scanners to produce high-quality images of the body's internal structures. This is a 13-week contract position with a 40-hour workweek, requiring a 10-hour shift,...

  • Nurse Team Coordinator

    2 weeks ago

    Lewiston, Maine, United States Central Maine Medical Center Full time

    Job SummaryCentral Maine Medical Center is seeking a skilled and experienced Team Leader RN to join our team. As a Team Leader RN, you will be responsible for managing and coordinating patient care provided by patient care team members. You will work closely with the Nurse Leader to ensure timely patient flow and communicate any risks to the organization.Key...

  • Security Officer

    2 weeks ago

    Lewiston, Maine, United States Central Maine Medical Center Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Security Officer to join our team at Central Maine Medical Center. As a Security Officer, you will be responsible for ensuring the safety and security of our patients, visitors, and employees.Key ResponsibilitiesPatrol the medical center complex, including all buildings and grounds, to provide a...

  • Patient Services Coordinator

    1 week ago

    Lewiston, Maine, United States Central Maine Healthcare Full time

    About the RoleCentral Maine Healthcare is seeking a highly skilled and detail-oriented Patient Services Representative to join our Primary Care team. As a key member of our clinical operations team, you will play a vital role in ensuring the smooth delivery of patient care services.Key ResponsibilitiesCoordinate daily clinic preparation, patient...

  • Patient Service Coordinator

    4 days ago

    Lewiston, Maine, United States Central Maine Medical Center Full time

    Patient Scheduling and AccessAt Central Maine Medical Center, we are seeking a skilled Patient Service Coordinator to join our team. In this role, you will be responsible for coordinating and scheduling appointments for hospital-based departments and provider services.Key Responsibilities:Accurate coordination of appointments for hospital-based departments...

  • Patient Services Coordinator

    5 days ago

    Lewiston, Maine, United States Central Maine Medical Center Full time

    About the RoleWe are seeking a highly skilled and detail-oriented Patient Services Representative to join our team at Central Maine Medical Center. As a key member of our healthcare team, you will play a vital role in ensuring the smooth operation of our medical office.Key ResponsibilitiesProvide exceptional customer service to patients, families, and...

  • Certified Nursing Assistant

    3 days ago

    Lewiston, Maine, United States Central Maine Medical Center Full time

    About the RoleWe are seeking a skilled Certified Nursing Assistant to join our Medical/Surgical team at Central Maine Medical Center. As a CNA, you will play a vital role in providing exceptional patient care and support to our patients and their families.Key ResponsibilitiesProvide direct and indirect patient care under the direction of a Registered Nurse...