Office Coordinator
7 days ago
We are seeking a highly skilled Office Coordinator to join our team at Joliet Junior College. This role will provide administrative support to the Compliance Officer, coordinating and participating in various activities related to risk management and compliance.
Key Responsibilities:
- Provide administrative support to the Office of Risk Management and Compliance, including coordinating meetings, preparing travel requests, and maintaining electronic calendars.
- Coordinate mailings, maintain files and databases, and complete special projects as assigned.
- Prepare and maintain policies, reports, and conference presentations.
- Receive and direct visitors, answer telephones, screen callers, and provide information as requested.
- Assist in preparing all incoming and outgoing correspondence.
- Initiate and prepare purchase requisitions, direct payment vouchers, budget adjustments, transfer requests, work orders, and related documents.
- Maintain confidentiality of information originating from or directed to the Compliance Officer.
- Assist in preparing and monitoring the budget, including direct payment vouchers, budget adjustments, transfers, purchase requisitions, and payroll sheets.
- Respond to Freedom of Information Act (FOIA) requests and maintain documentation related to Title IX.
- Participate in achieving departmental and college goals and objectives.
Requirements:
- Associate degree or equivalent in business or a related field.
- Three years of related experience.
- Proficient in MS Office Word, Excel, Visio, and Outlook.
- Excellent oral, written, and interpersonal communication skills.
- Ability to work effectively under pressure and meet established deadlines.
- Ability to establish and maintain efficient filing systems and office organization.
- Demonstrated commitment to the college's core values.
Preferred Qualifications:
- Bachelor's degree in business or a related field.
- Five years of office experience, preferably in a higher education environment.
- English and Spanish verbal and written communication proficiency.
- Demonstrated multicultural competence.
The estimated salary for this role is $55,000 - $65,000 per year, based on industry standards and location. We offer a comprehensive benefits package, including medical, dental, and vision insurance, retirement plans, and paid time off.
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