Reception and Administrative Support
6 days ago
LHH Recruitment Solutions is partnering with a law firm to find a highly skilled Legal Administrative Assistant to join their team. This is a full-time, in-office position, Monday through Friday, with a competitive hourly rate of $18-$23 depending on experience.
Job Summary:
The Legal Administrative Assistant will serve as the first point of contact for clients and visitors, providing exceptional customer service and administrative support to the legal team. Key responsibilities include:
- Greeting and Directing Clients and Visitors: Greet clients and visitors in a professional and courteous manner, ensuring a positive first impression of the law firm.
- Phone and Correspondence Management: Answer and direct incoming phone calls, manage incoming and outgoing correspondence, and maintain accurate records.
- Scheduling and Calendar Management: Schedule appointments, meetings, and conference rooms for attorneys and clients, and maintain up-to-date office calendars and scheduling systems.
- Document Preparation and Filing: Assist with document preparation, formatting, editing, and proofreading, and maintain accurate and organized electronic and physical filing systems.
- Office Operations and Supplies: Monitor and maintain office supplies inventory, ordering supplies as needed, and assist with basic administrative tasks such as photocopying, scanning, and filing.
- Confidentiality and Discretion: Handle confidential and sensitive information with discretion and professionalism, maintaining the trust and confidentiality of clients and colleagues.
Requirements:
- Education and Experience: High School Diploma or equivalent, with additional education or training in office administration or a related field preferred. Previous experience as a receptionist or in the legal industry is required.
- Communication and Interpersonal Skills: Excellent communication skills, both verbal and written, with a professional demeanor. Strong interpersonal skills and the ability to interact effectively with clients, visitors, and staff.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office software. Familiarity with legal terminology, procedures, and document formats is desirable.
Benefits:
LHH Recruitment Solutions offers a comprehensive benefits package, including medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and a 401K plan. Our benefits provide employees with the flexibility to choose the type of coverage that meets their individual needs.
Equal Opportunity Employer:
LHH Recruitment Solutions is an equal opportunity employer, committed to diversity and inclusion. We consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements.
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