Medical Reception and Administrative Assistant

3 days ago

Coos Bay, Oregon, United States Three Rivers Casino ResortCTCLUSI Full time
Job Description
As a Front Office Assistant, you will play a crucial role in ensuring the smooth operation of our healthcare facility. Your primary responsibilities will include managing appointment scheduling, verifying patient eligibility, and handling phone calls with poise and professionalism. Additionally, you will be responsible for maintaining a clean and organized reception area, patient waiting area, and office files. You will also ensure that all patients receive exceptional customer service while maintaining the highest level of professionalism.

Key Responsibilities
* Manage appointment scheduling to optimize patient satisfaction, provider time, and exam room utilization* Verify patient eligibility for medical insurance coverage and handle related administrative tasks* Handle phone calls with poise and professionalism, directing them appropriately and offering voicemail, paging, or call redirection when necessary* Maintain a clean and organized reception area, patient waiting area, and office files* Monitor inventory levels of medical office supplies, place orders, and oversee office equipment maintenance* Ensure appointment schedules run smoothly by verifying patient insurance benefits before appointments, sending reminders, registering and checking in patients promptly, preparing necessary documents, and managing late arrivals by rescheduling or adjusting as needed* Ease patient anxiety by offering reassurance, answering questions, and maintaining a clean and welcoming reception area* Ensure access to treatment information by organizing and retrieving patient records efficiently* Update and maintain patient accounts, including demographic and insurance information in the electronic health records system* Keep accurate financial records by updating patient financial data, recording charges, and providing receipts for payments* Support preventative care by reminding patients of upcoming preventative exams and screenings* Assist patients in distress by responding quickly and calmly to emergencies* Safeguard patient privacy by strictly adhering to HIPAA regulations to protect personal and financial information* Assist in training and orienting new staff members as needed* Interact with Tribal members and the public in a courteous, professional, and efficient manner* Demonstrate dedication to providing the highest quality of patient care* Deliver exceptional customer service to clients and vendors of Three Rivers Health Center* Other duties as directed by management

Requirements
This position requires a highly organized and detail-oriented individual who is able to multitask, prioritize tasks, and maintain confidentiality. The ideal candidate will have experience in customer service or reception, preferably in a medical office setting, and possess strong communication skills. Proficiency in medical terminology, organizational services, and staff responsibilities is also essential. Additionally, the candidate should be skilled in operating a multi-line phone system, including call transfers and paging, and have a basic understanding of spreadsheet and word processing software, including Microsoft Office (Word, Excel, PowerPoint) and practice management software. The ability to exercise diplomacy and tact while multitasking, organizing, and scheduling patient appointments is also required. A flexible schedule and willingness to work evening shifts as needed are also essential.

  • Education Administrative Assistant

    2 weeks ago

    Coos Bay, Oregon, United States Three Rivers Casino ResortCTCLUSI Full time

    Job Summary">The Education Administrative Assistant will provide comprehensive administrative and organizational support to the Director of Education and the Education Department, contributing to the growth and development of the department. This role involves filling service gaps, organizing priorities, managing communications, and ensuring compliance with...

  • Administrative Assistant

    3 weeks ago

    Coos Bay, Oregon, United States North Bend Medical Center Full time

    North Bend Medical Center Job Posting Job Overview The Finance Administrative Assistant at North Bend Medical Center will provide comprehensive administrative support to the Director of Finance, ensuring the smooth and efficient operation of the Finance Department. The ideal candidate will possess strong organizational skills, excellent communication...

  • Administrative Assistant

    1 week ago

    Coos Bay, Oregon, United States North Bend Medical Center Full time

    North Bend Medical Center Job Posting Job Overview The Finance Administrative Assistant at North Bend Medical Center will provide comprehensive administrative support to the Director of Finance, ensuring the smooth and efficient operation of the Finance Department. The ideal candidate will possess strong organizational skills, excellent communication...

  • Administrative Coordinator

    3 days ago

    Coos Bay, Oregon, United States Three Rivers Casino ResortCTCLUSI Full time

    Job OverviewThe Front Office Assistant is responsible for providing exceptional customer service to patients, visitors, and staff while maintaining the highest level of professionalism. This role involves managing appointment scheduling, verifying patient eligibility, and handling phone calls with poise and professionalism. Additionally, the successful...

  • Education Administrative Assistant

    2 weeks ago

    Coos Bay, Oregon, United States Three Rivers Casino ResortCTCLUSI Full time

    Job Description SUMMARY The Education Administrative Assistant is responsible for providing comprehensive administrative and organizational support to the Director of Education and the Education Department while supporting the growth and development of the department by filling service gaps, organizing priorities, managing communications, and ensuring...

  • Education Administrative Assistant

    4 days ago

    Coos Bay, Oregon, United States Three Rivers Casino ResortCTCLUSI Full time

    Job Description SUMMARY The Education Administrative Assistant is responsible for providing comprehensive administrative and organizational support to the Director of Education and the Education Department while supporting the growth and development of the department by filling service gaps, organizing priorities, managing communications, and ensuring...

  • Administrative Assistant

    2 weeks ago

    Coos Bay, Oregon, United States Three Rivers Casino ResortCTCLUSI Full time

    Job Summary">We are seeking a skilled and customer-focused Front Office Assistant to join our team at Three Rivers Health Center.This dynamic individual will be responsible for providing exceptional support to our healthcare professionals, ensuring that our patients receive the highest level of care.As a key member of our staff, you will play a vital role in...

  • Administrative Support Specialist

    1 week ago

    Coos Bay, Oregon, United States North Bend Medical Center Full time

    Job OverviewThe Finance Administrative Assistant at North Bend Medical Center will provide comprehensive administrative support to the Director of Finance, ensuring the efficient operation of the Finance Department. This role requires strong organizational skills, excellent communication abilities, and a keen attention to detail.ResponsibilitiesAssist the...

  • Operations and Administration Manager

    1 week ago

    Coos Bay, Oregon, United States North Bend Medical Center Full time

    About the PositionNorth Bend Medical Center is seeking a skilled Finance Administrative Assistant to provide comprehensive administrative support to the Director of Finance. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a keen attention to detail.Key ResponsibilitiesAssist the Director of Finance with...

  • Administrative Assistant

    3 days ago

    Coos Bay, Oregon, United States Bay Area Hospital Full time

    We are seeking an experienced Administrative Assistant to join our team at Bay Area Hospital in Coos Bay, Oregon. As a key member of our support staff, you will be responsible for providing administrative assistance to ensure the smooth operation of our hospital facilities.Company OverviewAxismedical staffing is a leading travel nursing company with a...

  • Medical Assistant

    1 week ago

    Coos Bay, Oregon, United States North Bend Medical Center Full time

    NORTH BEND MEDICAL CENTERJob PostingJob Title: Medical AssistantDepartment: Annette Poole's Office Hours: Monday through Friday 8 to 5 (hours may vary depending on patient schedule)Wage: Dependent upon experience and qualificationsNorth Bend Medical Center is currently hiring a Medical Assistant in Annetta Poole's Office. Located in Coos Bay Oregon along the...

  • Medical Assistant

    13 hours ago

    Coos Bay, Oregon, United States North Bend Medical Center Full time

    North Bend Medical Center Job Posting Position Title: Medical Assistant- Behavioral Health Reports to: Department Manager Hours: Monday - Friday typically 8:00am - 5:00pm (Hours may vary slightly dependent upon patient scheduling) North Bend Medical Center is currently hiring a Medical Assistant for our Behavioral Health Department. Located in Coos Bay...

  • Medical Assistant

    10 hours ago

    Coos Bay, Oregon, United States North Bend Medical Center Full time

    NORTH BEND MEDICAL CENTER Job Posting Job Title: Medical Assistant Department: Dr. Marquez Office Hours: Monday through Friday 8 to 5 (hours may vary depending on patient schedule) Wage: Dependent upon experience and qualifications North Bend Medical Center is currently hiring a Medical Assistant in Dr. Marquez Office. Located in Coos Bay Oregon along the...

  • Administrative Assistant to the V. P. of Administrative Services/Risk Management Coordinator

    4 days ago

    Coos Bay, Oregon, United States Southwestern Oregon Community College Full time

    Salary: $47,229.00 - $51,122.00 Annually Location : Coos Bay, OR Job Type: Administration - Specialist Job Number: 2024-00081 Department: Administration Division: Administrative Services/CFO Opening Date: 04/01/2025 Closing Date: Continuous FLSA: Exempt Bargaining Unit: NA Primary Purpose Join our team and enjoy a work-life balance like...

  • Medical Therapist Assistant Opportunity

    4 days ago

    Coos Bay, Oregon, United States Aureus Medical Group Full time

    Overview:Aureus Medical Group is a leading provider of medical professionals. Our team is seeking a skilled Physical Therapist Assistant (PTA) to join our Outpatient department on the Oregon Coast.The ideal candidate will have experience in physical therapy and excellent communication skills. This 13-week assignment offers a great opportunity to work with a...

  • Administrative Support Associate

    2 weeks ago

    Coos Bay, Oregon, United States North Bend Medical Center Full time

    Key ResponsibilitiesAdministrative Support: Assist the Director of Finance with day-to-day tasks, including calendar management, meeting coordination, and travel arrangements.Documentation: Prepare, review, and maintain financial documents, reports, and correspondence.Communication: Serve as a liaison between the Director of Finance and other departments,...

  • Healthcare Administrator

    2 weeks ago

    Coos Bay, Oregon, United States WorkSource Oregon Full time

    **About the Role:**The Medical Director will provide primary medical care to patients of CTCLUSI-TRHC, at least 50% of the time. This role also requires administrative leadership for the medical components of AAAHC to ensure delivery of services that align with AAAHC standards.**Responsibilities:Provide administrative oversight and support for the medical...

  • Surgical Care Medical Assistant

    2 weeks ago

    Coos Bay, Oregon, United States Adelphi Medical Staffing, LLC Full time

    As a key member of Adelphi Medical Staffing, LLC's team, you will play a vital role in delivering exceptional patient care in Coos Bay, OR. We seek a skilled Orthopedic Surgery Physician Assistant with a passion for medicine and a commitment to excellence.Main Job Duties:Providing expert patient care and supportParticipating in complex surgical...

  • Medical Assistant

    2 weeks ago

    Coos Bay, Oregon, United States North Bend Medical Center Full time

    About UsNorth Bend Medical Center is a thriving healthcare organization that values diversity, equity, and inclusion. We strive to create a work environment that promotes growth, learning, and teamwork.Job Title: LPN - Urology DepartmentWe are seeking a dedicated Licensed Practical Nurse (LPN) to join our Urology team. In this role, you will work under the...

  • Medical Assistant, Per Diem

    2 days ago

    Coos Bay, Oregon, United States Bay Area Hospital Full time

    Quick Submit Time Type: Part time Hours per Pay Period: 0 Shift: Day Shift Minimum: $19.75 USD Maximum: $29.32 USD(This represents the rate for an individual with significant experience in this job) Department: Prefontaine Clinic Current Bay Area Hospital Employee: If you are a current Bay Area Hospital employee, please apply through the Workday internal...