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Senior Human Resources Representative

4 weeks ago

Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time
Job Summary

Massachusetts Institute of Technology is seeking a highly skilled Senior Human Resources Representative to provide comprehensive support for HR administration. This role will involve a wide range of responsibilities, including new hire onboarding and offboarding, data entry, and coordination with payroll. The ideal candidate will possess excellent interpersonal and organizational skills, as well as the ability to prioritize tasks and meet deadlines in a fast-paced environment.

Key Responsibilities
  • Support all aspects of new hire onboarding and offboarding, including collecting information, preparing forms, and entering data for position and salary changes, visa applicants, visiting scholars, and students.
  • Coordinate with payroll and maintain personnel databases, files, and records.
  • Monitor, triage, and respond to routine HR inquiries via in-person, email, and phone.
  • Assist with approval of staff timesheets and run, review, and act as needed on personnel reports.
  • Send reminders before extension or termination for temporary appointments.
  • Assist managers with recruitment and draft and edit HR correspondence and presentations.
Requirements
  • High school diploma or equivalent.
  • Minimum five years of experience in an administrative office support position.
  • Discretion and tact with confidential information, excellent interpersonal attention to detail, and organization skills.
  • Robust verbal and written communication skills.
  • Ability to prioritize tasks, handle competing work assignments, and meet deadlines in a fast-paced environment.
  • Sense of ethics, integrity, and responsibility for own actions.
  • Ability to follow and apply appropriate laws, regulations, and policies.
  • Knowledge of Excel, Word, PowerPoint, Adobe, Outlook, Google, Zoom, and reporting and database software.
  • Ability to learn new applications and systems.
Preferred Qualifications
  • Bachelor's degree in Business or Human Resources Management.
  • Higher education professional experience.
  • Experience with MIT systems.
  • Ability to analyze, create, or improve processes and procedures.
  • Knowledge and experience with HRIS, applicant tracking, performance management, and QuickBase software.
  • Experience recruiting and onboarding employees.
  • Interest in developing as a Human Resources professional.